Office Coordinator - Webster, TX

Martha Turner Sotheby’s International Realty (MTSIR) is seeking a professional, service-oriented Office Coordinator to support daily operations at our Houston Bay Area office. This role works closely with the Office Manager and serves as a key point of contact for agents, visitors, and business partners. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, client-focused environment.

If you enjoy supporting others, managing details, and being at the center of office operations, this is a great opportunity to grow within a respected real estate organization.

• Provide exceptional internal customer service by supporting agents with day-to-day administrative needs.
• Serve as a primary point of contact for the office, including front desk reception, incoming calls, mail, and visitors.
• Assist with onboarding new agents by coordinating materials, systems access, and office orientation.
• Communicate office updates, events, procedures, and reminders clearly and professionally.
• Support agents with listing presentations, marketing materials, and administrative sales support.
• Submit and track billing and expense documentation with the Accounting department.
• Assist with MLS and contract-related administrative tasks, including entering and maintaining listings and documents in MLS, Trident, Atlas, and other real estate systems.
• Maintain office supply inventory and ensure the office environment is organized, professional, and welcoming.
• Coordinate meeting logistics, including breakfast and lunch sponsors, and maintain an accurate sponsor calendar.
• Perform additional duties as assigned to support efficient office operations.

• Minimum of one (1) year of customer service experience in a professional office environment (real estate experience strongly preferred).
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint); working knowledge of Adobe Acrobat required.
• Ability to learn new systems quickly and maintain accurate, well-organized digital records.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• A professional, dependable team player with strong problem-solving skills and attention to detail.

• Join a well-established, respected luxury real estate brand.
• Work in a collaborative, professional office environment.
• Opportunity to expand skills in real estate operations and office management.