Event Coordinator, Administrative​/Clerical

Position Summary

The Event Coordinator supports the sales department in executing the important behind-the-scenes administrative functions that keep the Store functioning efficiently. The role ensures the smooth operation of events and supports “unreasonable hospitality.” The Event Coordinator completes administrative duties, confirms details, and participates in the sales process by booking social market events.

• Friendly and demonstrates a “You Got It” attitude.
• Good decision‑making skills and effective communication with guests, the Sales Team, and Management Team.
• Clear and regular communication with Operations, the Sales Team, and guests.
• Strong organization and verbal skills.
• Ability to analyze basic data to assist Operations and the Sales Team with decision making.
• Read and communicate in English.

• Go above & beyond to ensure the needs of each Special Events Guest are met.
• Take RFPs and calls for social events, converting them to closed won business.
• Conduct site tours as needed.
• Ensure accurate and prompt distribution of all paperwork for “pop up parties,” working through the management team to ensure they are staffed to support.
• Provide administrative support to the Sales Department including follow‑up on calls/emails/tasks with the Event Host after the sale is closed won, communicating to Operations any changes to BEOs or updated signed contracts.
• Follow up on ARs, collect payment information, and close out any remaining balances.
• Submit check requests/invoices as needed.
• Ensure Operations has the most up‑to‑date BEO for each event.
• Offer “upsell” opportunities to Event Hosts after the sale is closed won.

$10.25 – $17.25 per hour.

We are an equal opportunity employer and participate in E‑Verify in states where required. Minorities/Women/Protected Veterans/Disabled.