Administrative Assistant

Position Goal

To provide general administrative and clerical support to the Admissions Department, assisting admissions in reaching enrollment and placement goals.

• Enter lead information into Recruit.
• Assist in scheduling prospective students to meet with Admission Representatives, and make follow‑up calls as needed.
• Schedule applicants for PAX testing, make follow‑up and reminder calls, and proctor if required.
• Complete prospective student files and enter information into Recruit, and make follow‑up and reminder calls regarding file completion.
• Assist in completing and preparing student files for the Admissions Committee.
• Provide campus tours as needed.
• Maintain and update student placement records, including contacting graduates for employment information.
• Coordinate and host Career Fairs and other placement activities.
• Perform clerical functions as needed by Admissions staff.
• Serve as a team member of all campus departments to support efficient departmental functioning.
• Maintain a positive work environment to support quality programming and program outcomes.
• Other duties as assigned.

• Associate degree in business management or related field, preferred.
• Minimum of two years’ experience in a business or educational environment.
• Ability to secure state‑required agent licensing, if needed.
• Computer proficiency with Microsoft Word, Excel, and PowerPoint.
• Experience with Recruit is helpful.
• Customer‑friendly demeanor and ability to work flexible hours, including weekends and evenings.
• Physical/mental demands: must be able to sit at a desk for eight hours a day.

Note:

Eligibility for benefits may vary by location.

• Comprehensive medical coverage including prescription, behavioral health, telemedicine, and Air Med transportation.
• Dental and vision benefits, life and disability coverage, flexible spending accounts, and supplemental health protection plans.
• Auto and home insurance, identity theft protection, legal counseling, long‑term care coverage, and moving assistance.
• Pet insurance and other recreational benefits.
• Free counseling services and resources for emotional, physical, and financial well‑being.
• 401(k) plan with 100% match on 3% to 9% of pay.
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock.
• Family support benefits, including fertility, adoption assistance, and referrals for children, elders, and pet care.
• Referral services for home and auto repair, event planning, and more.
• Consumer discounts through Abenity.
• Retirement readiness, rollover assistance, and preferred banking partnerships.
• Education assistance (tuition, student loan, certification support, dependent scholarships).
• Colleague recognition program.
• Time away from work program: paid time off, family leave, disability coverage, and leaves of absence.
• Employee Health Assistance Fund offering free coverage to full‑time and part‑time employees based on income.