Administrative Assistant

## Administrative Assistant Apply:
Onsite:
Webster, TX:
Full time:
Posted Yesterday:
JR101725

It's fun to work in a company where people truly BELIEVE in what they're doing!
* We're committed to bringing passion and customer focus to the business.
*** Position Summary
** The Administrative Assistant supports the Credit Union by providing professional administrative, clerical, and operational support to assigned departments, managers, and business functions. This position helps ensure efficient day-to-day operations by providing meeting support, preparing correspondence, managing records, and handling general office administration. The Administrative Assistant serves as a key administrative resource by organizing information, coordinating routine activities, maintaining accurate records, and supporting departmental initiatives.

This role exercises professionalism, discretion, and attention to detail while delivering excellent internal and external service and contributing to a collaborative, productive work environment.
** Principal Duties and Responsibilities
*** Willingness and ability to exhibit Wellby Core Values every day.
* Works purposefully and is driven to provide the best team member experience.
* Provides reliable administrative, clerical, and operational support to assigned departments, leaders, and team members to promote efficient daily operations and timely completion of departmental priorities.
* Coordinates meeting logistics, including calendar invitations, room reservations, virtual meeting setup, attendance confirmations, agendas, materials, and related follow-up items.
* Assists with executive, leadership, Board, or committee meeting preparation, including compiling materials, coordinating logistics, maintaining confidentiality, and supporting follow-up activities as assigned.
* Receives, screens, routes, and responds to routine communications, inquiries, and requests in a professional, timely, and service-focused manner, escalating non-routine matters as appropriate.
* Maintains organized electronic and physical filing systems, ensuring records are accurate, accessible, appropriately retained, and handled in accordance with confidentiality and records management expectations.
* Monitors office supply inventory, prepares supply orders, coordinates equipment service or maintenance requests, and communicates with vendors or internal partners to support a well-functioning office environment.
* Prepares, formats, proofreads, copies, organizes, and distributes meeting materials, correspondence, reports, presentations, and other documents using established templates and brand standards.
* Provides professional member service and administrative support to internal and external stakeholders by responding courteously, gathering information, completing routine requests, and directing stakeholders to the appropriate resource.
* Assists with departmental projects, events, and initiatives by tracking assigned tasks, organizing information, preparing materials, and following up on routine action items to support timely completion.
* Processes routine administrative transactions such as invoices, purchase requests, expense reports, travel arrangements, registrations, and related documentation in accordance with established procedures.
* Performs routine data entry, updates logs, spreadsheets, contact lists, and tracking tools, and reviews information for accuracy and completeness.
* Supports office visitors, deliveries, shared office resources, and general workplace coordination to help maintain a professional, organized, and welcoming office environment.
* Maintains discretion and confidentiality when handling sensitive business, member, team member, or leadership information. Complies with…