HR & Payroll Assistant - Bilingual - English and Spanish

HR & Payroll Assistant Bilingual English and Spanish

The HR & Payroll Assistant Bilingual English and Spanish supports day-to-day human resources and payroll operations, ensuring accurate processing, compliance, and a positive employee experience. This role partners closely with HR leadership and payroll to assist with recruitment coordination, employee onboarding and offboarding, benefits administration, and multi-state payroll processing. The ideal candidate is detail-oriented, highly organized, bilingual in English and Spanish, and must be experienced with ADP Workforce Now.

• Assist with bi-weekly and/or semi-monthly payroll processing using ADP Workforce Now, including multi-state payroll compliance.
• Maintain accurate payroll records, employee data, garnishments, deductions, and timekeeping entries.
• Support payroll audits and ensure compliance with federal, state, and local regulations.
• Respond to employee inquiries regarding payroll, deductions, and pay discrepancies.

• Assist with benefits administration, including new hire enrollments, qualifying life events, and terminations.
• Support annual open enrollment, including employee communication, data entry, and coordination with benefits providers.
• Maintain benefits records and ensure accuracy in HRIS systems.

• Coordinate interviews with hiring managers and candidates, including scheduling and follow-up communication.
• Assist with job postings, applicant tracking, and candidate correspondence.
• Support onboarding processes, including new hire orientation, system access, and document collection.

• Ensure employment document compliance, including I-9s, E-Verify, personnel files, and record retention.
• Coordinate and track background checks and drug testing for pre-employment and as required.
• Maintain confidential employee records in compliance with company policy and employment laws.

• Assist with employee relations matters by preparing documentation and reports as needed.
• Support HR projects, audits, reporting, and process improvements.
• Perform additional HR-related duties as assigned, including training coordination, policy administration, and internal communications.