Data Entry Specialist

Overview

The initial focus will be supporting Purchase Order (PO) tracking and shipment coordination for the team, with additional responsibilities expected to evolve as the business scales. This position is ideal for a highly detail-oriented, early-career professional who excels at data accuracy, organization, and structured communication.

• Track and manage all monthly purchase orders sent to global vendors
• Receive, review, and consolidate vendor-provided Excel spreadsheets into a master PO tracker
• Monitor shipment timelines and flag status using clear indicators
• Enter and maintain accurate PO, shipment, cost, and unit data within the ERP system (Net Suite)
• Manually update changes received from vendors, including quantities, delivery dates, and costs
• Match vendor packing slips to purchase orders and shipment records
• Support Quality Assurance workflows related to shipments and orders
• Manage and organize inbound email communications from vendors and internal stakeholders
• Ensure all PO and shipment data is accurate, complete, and up to date

• 1–2+ years of experience in data entry, operations, supply chain support, or administrative roles
• Extremely high attention to detail — errors in this role can have significant business impact
• Strong Excel skills, including working with large datasets and consolidating multiple files
• Professional and clear written communication, particularly via email
• Proven ability to manage repetitive, accuracy-driven work with consistency and accountability
• Comfortable learning new systems and processes (Net Suite experience is a plus but not required)

• Experience working with purchase orders, shipments, or vendor coordination
• Exposure to ERP systems (especially Net Suite)
• Experience working with international vendors or logistics data
• This is not an analytics, reporting, or modeling role
• No dashboard creation, insights generation, or technical analysis required
• Primary focus is execution, tracking, accuracy, and operational support