Accounting Specialist

This position under general supervision will perform administrative work to assist social service staff in managing travel arrangements, purchases, reconciling charges, and any other financial assistance while serving as a p‑card holder and ghost account holder. It will also assist in maintaining vehicle reports, agency contracts for rentals, and maintenance of vehicles, and may help develop office procedures for services under the holder’s responsibility.

Applicants must possess a valid WV driver’s license, reliable transportation, strong oral and written communication skills, and the ability to maintain organization of complex data. Successful completion of a background check is required for employment.

• Manage travel on behalf of social service staff, including arranging, booking flights, rental cars, and hotel stays and paying for the services.
• Gather necessary documents and reconcile p‑card charges for all social service staff travel; organize receipts, travel information, etc.; maintain information for audit purposes.
• Prepare or assist staff travel reimbursement forms for per diem, personal vehicle travel, hotel stays, and any other employee p‑card charges; secure employee signature and submit for payment processing through the Oasis system; follow up to ensure timeliness of payments.
• Reconcile gas charges for multiple county pool vehicles.
• Manage pool vehicles, serving as point person for rental agency contracts and upkeep; schedule regular service as needed; maintain current monthly vehicle records and logs.
• Develop office procedures at the direction of the local manager for vehicle use; evaluate procedures and make recommendations to managers.

• Education: High school diploma or equivalent.
• Experience: Two (2) years of full‑time or equivalent part‑time clerical, bookkeeping, accounting, auditing, budgeting, finance, or related experience.
• Internal Applicants Only: One (1) year of full‑time or equivalent part‑time experience as an Office Associate or Secretary may substitute for the required experience.
• Substitution Information: Additional education may be substituted based on a year‑for‑year basis or as determined by the Office of Shared Administration Equivalency Chart.