Temporary Accounting Coordinator of Accounts Receivables and Cash Management - FTE

Temporary Accounting Coordinator of Accounts Receivables and Cash Management - 1.0 FTE

Job Summary: Processes all payment receipts to ensure proper allocation of revenues to the accounts and reconciles revenues to bank statements and to the accounting general ledger system.

• Processes all receipts (cash and checks) collected by the District for programs and activities.
• Reviews all payments processed through the on-line payment system to ensure proper allocation of revenues to accounts.
• Downloads reports to reconcile revenues to bank statements, credit card database and to the accounting system general ledger.
• Resolves any issues with the bank and/or the software vendor(s).
• Verifies and processes all food service deposits (cash, checks, and online payments from My School Bucks ).
• Manages and tracks gifts including private grants, MUNIS and non-MUNIS, School Lunch, METCO Bus Returns and athletic night game deposits.
• Generates invoices for in-district special education tuition, union share, contracted dues, etc. and tracks billing collection.
• Oversees School staff that record and transmit any revenues received in the form of checks and/or cash, ensuring the accuracy of cash or paper check deposit collection entries.
• Follows up with families on returned paper checks/insufficient funds or returned echecks/account typos.
• Processes refunds with approval from relevant authorities.
• Establishes and documents procedures and controls to ensure proper cash management that meets audit requirements.
• Verifies payroll for salaried employees with biweekly lookups.
• Provides backup for payroll when the Accounting Coordinator of Payroll is absent.
• Assists in upgrading and training on the on-line payment system, supporting users with payment issues.
• Compiles outstanding balance lists annually; coordinates collection of fees with appropriate departments.
• Analyzes Before School and Child Lab payments to ensure enrollment attendance.
• Prepares monthly reclassification entries for Commonwealth of Massachusetts deposits.
• Creates, invoices and collects payments in installment billing module of the on-line payment system.
• Performs other related duties as assigned by the Superintendent of Schools, Assistant Superintendent for Finance and Operations, and/or the Director of Accounting and Business Services.

• Bachelor’s Degree in Accounting or a related field is preferred.
• Experience in all aspects of accounts receivable, particularly in a school district, municipality or other governmental entity is preferred.
• Thorough knowledge of modern office technology, electronic equipment and software applications and operations.
• Proficiency in Microsoft Office suite (Word, Access, Excel, PowerPoint) and Google Suite, with willingness to learn new software.
• Experience using MUNIS, AESOP, Novatime, Web Trak or other online payment systems is preferred.
• Strong analytical skills.
• High level of professionalism and ability to maintain confidentiality.
• Excellent verbal and written communication skills.
• High degree of organizational and time management skills; ability to prioritize, multi‑task and handle diverse tasks.
• Ability to understand written procedures and complex, multi‑step instructions.
• Ability to work independently and as part of a team.
• Initiative, sound judgment and decision‑making within scope of authority.
• Attends professional development as directed.
• Positive relationships with members of the public, parents, staff and students.
• Supports the overall school mission, vision, and policies and procedures.

Evaluated by: Director of Finance and Business Operations

Work Year: As defined by the Wellesley Educators Association Unit D Collective Bargaining Agreement

Salary/Benefits: As defined by the Wellesley Educators Association Unit D Collective Bargaining Agreement

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to…