Academic Administrator

** At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will make a difference in the world. Our collaborative community, comprising of faculty, students, staff, and alumnae, is guided by our shared commitment to educational excellence. Join us in this transformative journey!
**** Application Instructions:
**** When submitting your application, please adhere to the following requirements:**
* ** Carefully review all job details prior to applying.**
* ** Enter your legal name exactly as it appears on your government-issued identification.**
* ** Upload a comprehensive résumé/CV and cover letter in either PDF (.pdf) or Word (.doc) format.
**** Current Wellesley College employees must submit applications through the internal Workday portal by searching “browse jobs.”
**** Job Posting Title
** Academic Administrator
** Job Description Summary
** Academic Administrative Non-Exempt
** Job Description
** The Academic Administrator provides administrative and operational support for specific academic department(s) and its chair(s) to ensure its smooth running. Administers and coordinates office procedures and activities related to faculty and students. Responsibilities may include support activities related to budget/accounting management; curriculum/scheduling; events; students; and/or tenure track and adjunct faculty searches. Supervise student worker(s).
** Primary Position Responsibilities
*** Budget and fiscal management: responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing analysis of spending within the budget. Administers endowed funds and grants that support teaching and research programs.
* Provides operational support for faculty and staff and continuity during transitions of department chairs. In consultation with the chairs, prepares curriculum and staffing documentation and maintains student records.
* Handles logistics of hiring student workers (department assistants, learning assistants, graders, research assistants) and student travel (e.g. to conferences).
* First point of contact and primary department resource for the College community and visitors to the College. Managing the day to day responsibilities of the office. Liaison for technology and facilities issues.
* Responsible for arranging logistics for meetings and special events.
* Manages space requests for Whitin Observatory spaces. Oversee GEOS van transportation calendar, book reservations and distribute keys, confirm driver certifications, and coordinate maintenance with Motor Pool.
** Supervisory Responsibilities
*** Student workers
** Basic Qualifications
*** High school degree required. Some post secondary education strongly preferred to provide the analytical and problem solving skills required to respond to varied demands and competing multiple projects.
* Also provides the communication skills (verbal and written) necessary for interacting with varied constituencies.
* 1-3 years’ related office experience with budgeting and spreadsheets.

Employment Eligibility:
Candidates must have unrestricted authorization to work in the U.S.
*
* Skills and Abilities

*** Bachelor degree preferred or equivalent 3+ years of administrative experience in higher education or business.
* Office management and software skills and attention to detail.
* Excellent interpersonal, verbal, and written communication skills required, prior accounting experience desirable.
* Must be able to work effectively in a culturally diverse environment.
* Ability to multi-task and work closely with a colleague on a daily basis. Adaptability is highly desirable.
* Ability to work independently and to seek out answers from others at the College.
** Position Details:
** This is a part time, 32 hours a week, 10 month Academic Year position.
** Salary:
** The pay range for the role is $28 to $30 an hour.
**** Company Description
**** Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae. Embark on a fulfilling career journey at Wellesley…