Academic Administrator

Academic Administrator

The Academic Administrator provides administrative and operational support for the Physics/Astronomy and Geosciences departments and its chair(s) to ensure its smooth running. Administers and coordinates office procedures and activities related to faculty and students. Responsibilities may include support activities related to budget/accounting management; curriculum/scheduling; events; students; and/or tenure track and adjunct faculty searches. Supervise student worker(s).

Primary Position Responsibilities

• Budget and fiscal management: responsible for processing all budgetary transactions in a timely manner, reconciling the budget, and providing analysis of spending within the budget. Administers endowed funds and grants that support teaching and research programs.
• Provides operational support for faculty and staff and continuity during transitions of department chairs. In consultation with the chairs, prepares curriculum and staffing documentation and maintains student records.
• Handles logistics of hiring student workers (department assistants, learning assistants, graders, research assistants) and student travel (e.g. to conferences).
• First point of contact and primary department resource for the College community and visitors to the College. Managing the day to day responsibilities of the office. Liaison for technology and facilities issues.
• Responsible for arranging logistics for meetings and special events.
• Manages space requests for Whitin Observatory spaces. Oversee GEOS van transportation calendar, book reservations and distribute keys, confirm driver certifications, and coordinate maintenance with Motor Pool.

Supervisory Responsibilities

• Student workers

Basic Qualifications

• High school degree required. Some post secondary education strongly preferred to provide the analytical and problem solving skills required to respond to varied demands and competing multiple projects.
• Also provides the communication skills (verbal and written) necessary for interacting with varied constituencies.
• 1-3 years' related office experience with budgeting and spreadsheets.

Employment Eligibility:
Candidates must have unrestricted authorization to work in the U.S.

Skills and Abilities

• Bachelor degree preferred or equivalent 3+ years of administrative experience in higher education or business.
• Office management and software skills and attention to detail.
• Excellent interpersonal, verbal, and written communication skills required, prior accounting experience desirable.
• Must be able to work effectively in a culturally diverse environment.
• Ability to multi-task and work closely with a colleague on a daily basis. Adaptability is highly desirable.
• Ability to work independently and to seek out answers from others at the College.

Position Details:

This is a part time, 32 hours a week, 10 month Academic Year position.

Salary:

The pay range for the role is $28 to $30 an hour.

Wellesley's mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.

Embark on a fulfilling career journey at Wellesley College, where we prioritize your well-being and professional growth. As a valued member of our team, you'll enjoy a comprehensive array of benefits and resources designed to enhance both your work-life balance and long-term success.

• Competitive Compensation :
  Experience competitive wages ensuring your dedication is recognized and rewarded.
• Exceptional Benefits Package:
  
  Access a comprehensive benefits package, including health, dental, vision and pre-tax saving benefits, life insurance, disability coverage, and more to safeguard your health and that of your loved ones.
• Commuting and Transportation:
  
  Enjoy the convenience of free parking on our picturesque campus, easily accessible from major roadways. We are also accessible via the MBTA commuter rail.
• Paid Time Off :
  Take advantage of paid vacations, personal days, sick time, and holidays to recharge and maintain a healthy work-life harmony.
• Retirement Savings :
  Plan for the future with our retirement savings plan. Wellesley College…