Executive Assistant

Executive Assistant – Department of Public Works

The Town of Wellesley is an Equal Opportunity/Affirmative Action Employer. Prospective employees will receive consideration without discrimination because of race, creed, color, sex, age, national origin, disability, veteran status or sexual orientation.

Reporting to the Director of Public Works, the Executive Assistant’s primary responsibility is to manage the Director’s office by performing a variety of administrative and secretarial tasks to ensure smooth and efficient operations. The Executive Assistant exhibits a professional demeanor in all interactions, safeguards confidential information and exercises independent judgment.

• Calendar management, meeting coordination and minutes
• Customer service and document management related to contracts, department files, and other records
• Correspondence and communications, including updating the Department’s website
• Support for department time tracking and processing, maintaining employee records
• Processing workers’ compensation and other insurance claims

• Bachelor’s Degree or equivalent
• Three to five years of experience as an executive assistant or equivalent position
• Demonstrated ability to work independently and prioritize workflow
• Demonstrated ability to do accurate and detailed work
• Excellent oral and written communication skills
• Excellent interpersonal skills to deal effectively and tactfully with the public, co-workers, other employees, officials, and other agencies
• Advanced skills in Microsoft Office products (Word, Excel, and Power Point)

$35.50–$40.65, full salary range $35.50–$47.84, depending on qualifications with excellent benefits (health insurance, vacation, sick time, retirement plan).

To apply, submit a cover letter and resume to the Human Resources Department, 525 Washington Street, Wellesley, MA 02482 or e‑mail as a PDF to hr . Open until filled. AA/EOE.