Operations & Campus Engagement Assistant

Operations & Campus Engagement Assistant

Supports the operational systems, logistics, and physical spaces that support programming and student engagement.

• Maintain and update the office's weekly programming calendar
• Submit the food order form for weekly community conversations
• Track Community Conversation attendance and manage RISE Leader program budget records
• Maintain accurate program documentation (e.g., spreadsheets)

• Ensure shared spaces are clean, organized, and functional (Chapel & Diversity Suite)
• Report on maintenance or IT issues as needed
• Update program/event boards with current materials

• Print and distribute flyers across campus
• Ensure physical promotional materials are current and visible

• Develop and maintain a cultural and religious calendar
• Notify the team of upcoming observances
• Coordinate timing with Marketing for promotions

• Hold office hours and provide front-facing support
• Assist visitors and direct them to appropriate resources
• Support student organizations with funding processes (e.g. P-card appointments)
• Help streamline communication between student groups and staff

• Support office events and initiatives
• Facilitate community conversations as needed
• Assume additional responsibilities as required.

• Ability to create an environment where direct reports have the freedom and security to take initiative; deal with complexities with resilience, resourcefulness, and optimism; and appreciate open mindedness, creativity, and agility in thought and tactics.
• Ability to embrace ideas and changes created by all community members.
• Ability to work independently to solve problems; look for opportunities to take on responsibility; take thoughtful risks; and effectively act on new and ongoing initiatives, objectives, and solutions to gain sought-after results.
• Ability to anticipate and effectively handles change; demonstrate willingness to try new skills and challenging tasks; and is flexible in changing conditions.
• Must have strong computer skills including proficiency in Google Drive/Docs and Microsoft Office (Word, Excel, PowerPoint, Outlook/Calendar).