Bilingual Spanish Administrative Assistant NEW

The Temporary Bilingual Administrative  Assistant will report directly to the EEC Lawrence

Regional Director. They will serve as the primary coverage or back up coverage for the Office Support Specialist in the office.

On days that theOffice Support Specialist is  in the office, the Temporary Bilingual Administrative  Assistant will serve as the primary front desk coverage.

The Office Support Specialist will cover breaks for the Temporary Bilingual Administrative  Assistant.

• Performs receptionist responsibilities including:
• Greets callers warmly andascertainreason for calling
• Answers inquiries and provides routine information including necessary information for referrals to other internal and external units
• Greets visitors at the regional office and ensures appropriate personnel are notified
• Performs general clerical functions to support the regional office including:
• Handling all incoming and outgoing mailand distributing incoming mail to appropriate personnel
• Maintaining familiarity with office equipment and points of contact foradditionalsupport
• Maintaining appropriate stockof office supplies
• Coordinating the use of meeting space for trainings and meetings
• Manage conference room calendars
• Set-up and break-down rooms before and after meetings
• Other duties as assigned

• Fluentin oral and written Spanish and English

• Excellent customer support and service skills
• Ability to follow written and oral instructions
• Ability to exercise discretion in handling confidential information and to exercise sound judgment
• Strong attention to detail and organization
• Ability tomaintainaccuraterecords
• Comfort in learning and working within IT systems
• Proficiency in Microsoft Office applications
• Knowledge of the organization of state government
• Ability to multi-task