Executive Officer, Aotearoa Zealand

About the RACP

The Royal Australasian College of Physicians (RACP) connects, represents, and trains physicians and trainee physicians across Australia and Aotearoa New Zealand. The RACP provides services to support the delivery of training, continuing professional development, and health policy and advocacy to medical health professionals.

Accountable | Collaborate | Indigenise and Decolonise | Lead the way | Respect

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special corporate discounts and more! To view all our benefits, visit (Use the "Apply for this Job" box below)..

• 3 days from anywhere in Australia or Aotearoa New Zealand per week,
• 2 days from an RACP office location per week,
• 1 of the two days per week in office spent with your team.

Are you an exceptional administrator with a talent for managing complex information, supporting committees, and keeping busy systems running smoothly? Do you enjoy being the organised, reliable person who brings structure, clarity and accuracy to everything you touch?

Join the Education Learning and Assessment (ELA) team at the Royal Australasian College of Physicians (RACP), where your strong administrative capability, committee support expertise, and proactive problem-solving mindset will make a meaningful impact on medical education across Aotearoa New Zealand.

As an Executive Officer, you’ll be a key part of the Basic Training team, ensuring the smooth, consistent and high‑quality delivery of training advice, policy implementation, data management, and stakeholder engagement. This role is perfect for someone who genuinely enjoys structured administrative work, thrives in a complex environment, and takes pride in delivering exceptional committee and secretariat support.

You will be deeply involved in our operational processes from preparing agendas and minutes, to supporting policy implementation, monitoring training data, and contributing to program and process improvements.

If you enjoy variety, responsibility, and working across multiple systems and relationships, this is a role where you will shine.

Deliver high‑quality administrative support across multiple Basic Training portfolios, ensuring accuracy, consistency and strong organisational discipline.

Provide expert committee and secretariat support, including drafting agendas, preparing meeting papers, taking accurate, timely minutes, and supporting the implementation of committee decisions.

Use and confidently navigate multiple systems and platforms – databases, CRM systems, reporting tools, and document management environments ensuring data accuracy and smooth operational workflows.

Support the day‑to‑day operations of the Basic Training team, ensuring trainees, supervisors and stakeholders receive clear, reliable information.

Help maintain consistency across policies and processes between Aotearoa New Zealand and Australia.

Monitor, analyse and report on training data to contribute to quality assurance.

Participate in process improvement and project work.

Build and maintain strong, positive relationships with key stakeholders.

Actively weave tikanga Māori and Te Ao Māori values into everyday work and engagement.

Undertake additional tasks as directed by your Senior Executive Officer and the Aotearoa New Zealand Training Services Manager.

Exceptional administrative capability, with strong attention to detail and accuracy.

A proven ability to prepare agendas, structure meeting papers, take high‑quality minutes, and support committees effectively.

Experience managing or working alongside committees, advisory groups or governance bodies.

High level of confidence using multiple systems, tools and technologies (e.g. CRM platforms, databases, SharePoint, document management systems).

Excellent…