Public Records Specialist

IMPORTANT NOTE:

Chelan PUD does not sponsor work visas such as H-1B, E-3, F-1, OPT, student visas, TN, or any other visas. Candidates and employees must be eligible to work in the United States without visa sponsorship.

The starting salary range for this position is $34.38 - $42.98 per hour (based on qualifications). With tenure and strong performance in this role an employee may earn up to a maximum of $51.58, per hour.

Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.

• In addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost e mployer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, and a VEBA health reimbursement account.
• Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.
• Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 12 paid holidays per calendar year , paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.
• The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.

Reporting to the Program Manager, this position supports the administration of the District's records management and public records programs by coordinating public records requests, maintaining records management processes, and assisting with records retention and disposition activities. Reviews records responsiveness, performs red actions in accordance with established procedures, maintains records documentation, and provides customer service to internal and external stakeholders. Assists with records management projects and initiatives and supports District departments in complying with records retention requirements and public disclosure obligations.

• Receive, track, and process public records requests in accordance with established procedures and in compliance with the Public Records Act. Coordinate responses with District departments, monitor deadlines, and maintain request-tracking systems. Prepare records for review, perform routine red actions, maintain exemption and response documentation, and assist with records production. Communicate clearly, both verbally and in writing, with requesters, and maintain proper records retention and management of requests.
  
  Work closely with supervisors and legal staff on records requests and responses.
• Coordinate records management activities including records classification, storage, retrieval, retention, and disposition for both hard copies and electronic files. Assist with records management of paper records stored at Rocky Reach Archives. Assist departments and Records Coordinators with records retention requirements and maintain records inventories and documentation. Work with information technology staff to support records management systems and organizations of electronic records.
• Assist with records management and public records projects, process improvements, records audits, training materials, and program implementation activities. Provide support to records coordinators and serve as a resource regarding records management procedures and practices.
• Maintain regular and predictable attendance:
  Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
• Maintain up to date knowledge of records management requirements and regulations.
• Maintain confidentiality of protected information.

Program Manager
- Records Management & Public Records Officer

Non-Exempt

• Associate Degree (A.S.) in…