Administrative Specialist -Records

Department:
Chelan County Sheriff's Office

Job Classification:

Full Time

FLSA Classification:

Non Exempt

Posted:
August 27, 2026

Final date to receive applications:
September 25, 2026

Chelan County Sheriff's Office 401 Washington Street Wenatchee, WA 98801

Salary:A091 Steps 1-4 $ 4,268.49 – $5,101.90

Monthly DOE Longevity Steps 5-8 $ 5,357.00- $6,201.39

The comprehensive benefits package includes medical, dental, and life insurance, as well as participation in the Washington State Department of Retirement Systems (DRS). Chelan County also contributes to a Health Reimbursement Arrangement (HRA). Optional benefits, including deferred compensation, are also available. Employees receive paid holidays, additional floating holidays as provided under the applicable collective bargaining agreement, and monthly vacation and sick leave accruals.

Position Close Date:September 25, 2026 at 12:00 p.m.

• Administrative Skills Test;Tentative October 1, 12:30pm-2:30pm
• Oral Boards;TBD (upon passing administrative skills test)

Administrative Specialist – Records, is a Civil Service protected position and will be tested for in accordance with Chelan County Civil Service Rules. This examination is being held for the purpose of establishing an eligibility list for the hiring of the position of Administrative Specialist – Records, in the Sheriff’s Office. This position performs customer service and specialized administrative/clerical work in support of the Chelan County Sheriff’s Office operations, functions and programs.

DISTINGUISHING CHARACTERISTICS
The primary focus of this position is customer service providing routine information and assistance in-person and over the phone, also performs a wide variety of responsible and complex administrative, technical and clerical duties for the Sheriff’s Office, to include maintaining manual and/or electronic files, accessing and releasing documents, files and other, preparing and/or typing reports, filing and correspondence. Other projects and duties as assigned.

SUPERVISION RECEIVED AND EXERCISED
Perform routine duties with moderate supervision following established procedures and deadlines. Defined latitude to make decisions in non-routine situations requiring judgment. May perform lead duties for specific programs or assigned tasks; may provide functional leadership of team efforts and/or assigned projects. This position is not expected to perform supervision of staff.

• Provide responsive customer service both in-person and on the phone; pacify hostile customers/situations; respond to public inquiries and requests or direct customer to the appropriate staff person; gives accurate information about sheriff’s office operations, common procedural questions, and area information.
• Use appropriate tools to view, enter, edit, format, revise, print, process and distribute information; plan, create and produce a variety of written material such as forms, correspondence, manuals, articles, lists, invoices, charts, matrices, reports records, templates, models and other documents of similar complexity.
• Coordinate, document and track pertinent data to meet the information and reporting needs of the work unit; evaluate reporting/recordkeeping requirements and recommend best means of tracking data; gather and analyze data; review statistical information to identify trends and quantify results; review procedures for compliance with applicable regulatory requirements.
• May assume administrative responsibility for a specific project, either conducted independently or with the assistance of other employees; identify resource needs and develop action plans; may set up plans and procedures for achieving objectives and providing leadership to work teams as assigned.
• Perform incidental general office/secretarial tasks such as monitoring and ordering standard office supplies; collating and assembling documents; accepting and delivering inter-departmental correspondence, photocopying and faxing correspondence and reports; attending meetings and taking and/or distributing minutes; screening calls and visitors.
• Conduct research as directed; use independent…