EXC-Middle School Athletics​/Facility Rental Coordinator

POSITION # 214-EXC-06-26

MS Athletics/Facility Rental Coordinator

8 hours per day / 216 days per year

Salary: $26.92 - $31.21 per hour

Position Summary

The Middle School Athletics and Facility Rental Coordinator is a dual focused role responsible for the coordination of the middle school athletic programs and is the primary point of contact for district facility rentals.

Essential Duties & Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Attend all North Central Washington Middle school (NCWMS) leave meetings.
• Coordinate and finalize game, meet and match schedules for all middle school athletic contests.
• Arrange and manage safe, timely transportation for all away middle school contests.
• Provide oversight and administration for 6th-grade sports and in-district-only athletic programs, including the elementary school track program.
• Works with each middle school to support hiring of coaches, training and compliance of middle school coaches.
• Assists middle school administration with job postings and completion of payroll actions.
• Ensure all coaches meet district, league, and state compliance standards, certifications, and safety trainings
• Meet weekly or bi-weekly with middle school athletic leaders in building sites to ensure alignment, address concerns, and foster a cohesive program culture.
• Serve as the primary, customer-service-oriented point of contact for external user groups wishing to rent or utilize district spaces.
• Partner with each site administrator to maintain, update, and manage the ML Schedules platform to prevent scheduling conflicts.
• Oversee the day-to-day coordination and allocation of Middle School and Elementary School facilities for both internal athletic use and external community rentals.
• Streamline communication channels by delivering weekly middle school athletic updates, schedules, and logistics to administrators, coaches, and staff.
• Submit work orders related to middle school athletics facilities.
• Other duties as assigned.

Qualifications

• Experience in athletic administration, recreational management, facility coordination, or a related field preferred.
• Strong proficiency with scheduling software (experience with ML Schedules is highly preferred).
• Excellent organizational, time-management, and multitasking skills.
• Ability to work collaboratively with diverse stakeholders, including school principals, coaches, parents, and community members.

• Requires a flexible schedule, including occasional evenings or weekends to support seasonal athletic events or high-profile facility rentals.
• Must be able to travel between district middle school and elementary school sites.

SCHEDULE: OPEN UNTIL FILLED.

UNION AFFILIATION: This position is non-represented.

BENEFITS: Health insurance benefits for employees working 630 hours or more per year include medical, dental, vision, life and long term disability plans through the School Employees Benefits Board (SEBB). Retirement benefits are provided through the WA State Department of Retirement Systems (DRS).

https://-benefits

180 - 219 Day Employees - Paid leave benefits include 10 days of sick leave, 2 personal leave days and 11 holidays.

220 - 259 Day Employees - Paid leave benefits include 10 days of sick leave, 3 personal leave days and 11 holidays.

260 Day Employees - Paid leave benefits include 12 days of sick leave, 2 personal leave days, 14 holidays and 12 vacation days.

Benefits may be prorated based upon date of hire/hours per day.

Immigration Reform and Control Act Requirement:
The recommended applicant, if not a current regular employee, will be required to complete an INS I-9 form and must provide proof of employment eligibility prior to working.

Disclosure Statement and Record Check:
Pursuant to Chapter 486, Washington Laws of 1987, the recommended applicant, if not a current regular employee, will be required to complete a disclosure form indicating whether he or she has been convicted of crimes against persons listed in the law. In addition, a background check, based on fingerprints, will be requested from the Washington State Patrol & FBI. Employment is conditional based upon completion of the record check.

NON-DISCRIMINATION STATEMENT

The Wenatchee School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination:

Civil Rights Coordinator, Title IX Officer, Section 504 Coordinator, HIB Compliance and Gender Inclusive Schools Coordinator: Eric Anderson, Executive Director of Learning, Teaching, and Schools,

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