Administrative Assistant

Job Description

Chipton-Ross is seeking an Administrative Assistant for a contract opportunity in North Kansas City, MO. 12 month extendable contract position.

• 2-3 Years' experience in a manufacturing office.
• Strong communication skills (written and verbal). Ability to work with little supervision.
• Good knowledge of Microsoft Office and other PC applications. SAP experience is desired. Strong Microsoft Excel and PowerPoint experience desired.

• Supports compliance with AIMS, ISO
  9001 and ISO
  45001 policies and standards.
• Supports pre-hire requirements and serves as coordinator for new hire onboarding process at NKC.
• Point of contact at NKC for coordinating on-site interviews of prospective employees a.
• Supports coordination and orientation process for all new employees.
• Arranges all pre-employment testing and screenings.
• Assigns orders FR uniforms, assigns lockers, provides access to computer systems, e-mail, and software appropriate for job assignment; coordinates workspace/offices and office supplies).
• Sets up hourly employees for biometric based time-clock (for payroll).
• Provides daily support, answers, supplies, etc. for new employees to enable a smooth and rapid transition to their new working assignment.
• Assists employee set up benefits, direct deposit, tax forms, and other HR related documents.
• Supports NKC leadership team with AIMS Element 2 documentation for tracking, managing, and coordination of HR audit materials in order to maintain compliance with Arkema policies and regulatory agencies.
• Coordinates Dashboard Pillar 6 (people systems) for the NKC site.
• Initiates and coordinates community relation events under guidance of NKC Leadership team.
• Serves as Wellness Champion for the site.
• Coordinates paperwork for the tuition reimbursement program.
• Provides administrative billing support for HR related vendors (ex. Talent Wise, Work Spend).
• Serves as the administrative support coordinator for social media planting on ANNA and Facebook.
• Fist point of contact for all HR related questions; works closely with Regional HR Manager Biweekly payroll processing for hourly and salary non-exempt staff.
• Maintains HR data and prepares reports from SAP HRMS.
• Maintains HR files, including I-9 and E-Verify.
• Supports SAP requisitioning and invoice processing site wide.
• Prepares and releases blanket and individual requisitions through SAP.
• Order miscellaneous supplies for the plant/maintenance department (using P-card).
• Provides general administrative support for all office personnel as needed.
• Key organizer for plant meetings and site functions, including arranging facilities and caterer's.
• Serves as the Document Control Administrator for NKC (SharePoint, eDMS, physical library, and W: drive).
• Arranges meals/catering for classes, meetings, and special events.
• Documents weekly, monthly, and other NKC site team meetings (IMPACT).
• First contact for all customers, visitors, solicitors, contractors, and calls to the site.
• Manages small capital projects for office and site upgrades (renovations, upgrades, etc.).
• Manage site visitors and provide safety training in absence of HESQ Specialist.
• Serves as primary back up to the HESQ Specialists.
• Weekly inspection and documentation of RCRA satellite accumulation areas, 90 day hazardous waste areas, eye wash, safety showers, and emergency equipment (shelter and spill kits).
• Monthly inspection and resupply of First Aid kits.
• Monthly inspection and documentation of AEDs and Fire Extinguishers.
• Maintains inventories of all PPE and safety supplies for HES department.
• Miscellaneous - 10% Completes miscellaneous projects assigned by department leaders.

Accredited high school diploma.

Full time, 7am-4pm M-F

Join Chipton-Ross, one of the nation's leading staffing firms supporting the aerospace, defense, engineering, and technology industries.