Admissions Specialist

Position: Central Admissions Specialist (79976)
Overview

The Central Admissions Specialist supports the admissions department's activities in the pre-admission, admission, discharge, and follow up processes.

Essential Functions:

* Receives prospective resident referrals and reviews financially and clinically with supporting tools. i.e. clinical and financial grid from assigned accounts

* Tracks pre-admission referral activity daily/weekly

* Coordinates the assignment of attending physician

* Confirms level of care approval obtained and or OBRA screen (PASSAR, MIMR) when indicated

* Confirms financial approval and acquires necessary documentation

* Obtains prior approval number from payer on a per case basis when authorized

* Communicates potential risks to Administrator and Director of Nursing

* Confirms specialized equipment is ordered as indicated (review contract content for need to obtain prior approval from authorized payer)

* Complete demographic information in AHT or PCC, scan, email or fax to appropriate facility and department.

* Receives necessary financial information from discharging source prior to patient arriving, distribute to case management, social services, and business office

* Tracks acute hospital admissions to follow up and facilitate readmission of residents

* Coordinates weekend/holiday admissions

* Facilitates receipt of all necessary documentation from referring institution

* Reviews computerized census system daily

* Maintains waiting list and inquiry list

* Coordinates room assignment designation

* Access continuing education opportunities appropriate to responsibilities

* Promotes optimal communication among program staff members, facility staff, referrals sources, physicians and residents

* Appropriately accesses the resources of the company's regional offices for consultation and program development support

* Seeks out external resources through conferences, workshops, etc. as necessary. Routinely shares personal knowledge with staff, other managers and facility personnel

* Participates in sales events and meetings as needed in medical community or in the non-medical community.

* Demonstrates flexibility in adjusting to change, patient needs, and customer expectations; meets company standards relating to deadlines and attendance

* Establishes and maintains exemplary standards for department appearance and staff presentment; ensures compliance with company and facility policies and procedures

* Adheres to all safety and risk management protocols and programs

* Participates in direct and indirect patient care activities as warranted

* Participates in quality improvement activities, which reduce cost and increase efficiency through improved systems and processes

* Exhibits courtesy, compassion and respect to residents, families, visitors, physicians, administrators and coworkers

* Are required to exercise discretion and independent judgement

Performs other duties or functions as directed