Admin Assistant

Position Summary

Florida Medical Clinic Orlando Health

Job Title: Administartive Assistant

Status: Full Time

Hours: 8:00 AM to 4:00 PM ot 9:00 AM to 5:00 PM

Department
:
Internal Medicine

Location:

• Primary: 17401 Commerce Park Blvd, Tampa, FL 33647
• Additional Travel - Dade City, Tampa, Wesley Chapel & Zephyhills.

Position Summary: Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience and skilled knowledge of organization policies and practices for the Senior Director.

Education & Career Growth— Tuition reimbursement, Public Service Loan Forgiveness (PSLF), and leadership development programs. Health & Wellness— Comprehensive medical, dental, vision, free virtual visits, and well-being programs. Financial & Retirement— Up to5% employer match
on retirement contributions. Work-Life Balance—
Four weeks of paid parental leave, PTO, and flexible leave options. Family & Pet Support— Fertility benefits, adoption assistance, backup care for children/elders/pets, and pet insurance.

• Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
• Screens calls and visitors.
• Operates copy machine and fax machine.
• Distributes incoming mail.
• Orders supplies.
• Establishes and maintains files and records on an ongoing basis.
• Conducts research, data collection, and some analysis of information.
• Schedules and maintains calendar of appointments.
• Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
• Works independently on special projects.
• Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
• Creates, prepares and coordinates presentations, including charts, graphs, etc.
• Creates and maintains databases and spreadsheets.
• May assist in preparing and/or monitoring budget.
• Performs routine problem solving.
• Works with sensitive employee information and confidential organization information.
• Interacts professionally with all levels of management.
• Significant employee contact and customer service.
• May provide work direction to other clerical personnel within the department.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

• Maintains established departmental policies and procedures.
• Prioritizes workload to manage multiple priorities.
• Enhances professional growth and development through participation in education programs, current literature, and workshops.
• Performs other duties as assigned.

High school diploma or equivalent.

None.

Four (4) years clerical or secretarial experience.