Accounts Payable Representative

Job Summary

Performs a variety of accounts payable duties in accordance with established policies and procedures for Children’s Hospital and Health System. Responsibilities include accounts payable processing and functions relating to maintenance of databases, spreadsheets and running of standard and non standard reports from various systems.

• Processes accounts payable as submitted daily. High Volume data entry to include verification of proper paperwork received verify legitimacy, check for proper authorizations and proper distribution to requested general ledger accounts.
• Processes payments using computerized accounts payable system in a timely manner. compliant with the internal accounts payable procedure and processes.
• Responds to supplier and department inquiries on expenses by investigating and resolving problems and communicating back to internal and external customers.
• Identifies and allocates 1099 expenses as needed and actively participates in yearly improvements made regarding the federal guidelines for 1099 filings.
• Reconciles monthly statements from suppliers and resolves any discrepancies in a timely and efficient manner.
• Review and maintain weekly exceptions and vouchers on hold including resolution and research of invoice discrepancies (pricing, quantity, PO).
• Prepares credit references as requested.
• Perform audit of payment runs.
• May be responsible for W-9 mailings to new and existing suppliers.
• Runs queries and daily reports as needed and as requested.

• Downloads and uploads invoices through CoBRIS System.
• Assists in data entry, processing related to spreadsheet upload and spreadsheet software.
• Open and distribute mail to the appropriate finance members, scan invoices to AP team members.

• High School graduate or Certificate of General Educational Development (GED) or High School Equivalency Diploma (HSED) required

• 1+ years related experience in order to perform accounts payable procedures and gain familiarity with hospital suppliers required

• Computer and word processing skills utilizing MS Office Applications including but not limited to a proficient knowledge of Microsoft Excel. Knowledge of Workday ERP system helpful, but not required.
• Proficient data entry skills with accuracy and speed.
• Excellent organizational skills and a high level of accuracy to independently prioritize and accomplish tasks in a fast-paced environment.
• Analytical ability to resolve problems and recommend solutions for area of responsibility.
• Highly motivated with good interpersonal skills to effectively interact with coworkers.
• Excellent customer service skills with a high level of communications skills related to written and verbal communications to internal and external suppliers.
• Ability to work independently with minimal supervision, prioritize your workload, and function within a team.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be requested in the performance of this job.
• Employment is at-will. This document does not create an employment contract, implied or otherwise.

Children’s Wisconsin is an equal opportunity / affirmative action employer. We are committed to creating a diverse and inclusive environment for all employees. We treat everyone with dignity, respect, and fairness. We do not discriminate against any person on the basis of race, color, religion, sex, gender, gender identity and/or expression, sexual orientation, national origin, age, disability, veteran status, or any other status or condition protected by the law.