Administrative Accounting Assistant

Description

The Administrative Accounting Assistant provides essential administrative, accounting, and operational support to ensure the smooth day-to-day functioning of all communities and the corporate office. This role supports leadership with financial processes, compliance, purchasing, records management, and general office operations while maintaining a professional, organized, and efficient work environment.

• Assist with payroll processing and related documentation
• Perform accurate data entry for financial and operational records
• Prepare, update, and maintain spreadsheets and reports
• Support accounting functions as assigned, including tracking expenses and invoices

• Coordinate purchasing for all communities
• Maintain purchasing records and ensure proper documentation
• Communicate with vendors as needed to support operational needs

• Support audits, inspections, and reporting requirements
• Maintain organized and accurate records in accordance with compliance requirements
• Ensure files are properly maintained, stored, and accessible

• Maintain a tidy, organized, and well-stocked office environment
• Order and manage office supplies
• Open, sort, and distribute mail
• File documents accurately and consistently

• Answer phones professionally and courteously
• Provide accurate information or route calls to the appropriate individual
• Serve as a welcoming and helpful point of contact

• Provide assistance with special projects as assigned
• Assist with errands, including banking or administrative tasks outside the office
• Support leadership in day-to-day operations and organizational initiatives

• Strong organizational and time-management skills
• High attention to detail and accuracy
• Proficiency in spreadsheets and basic accounting tools
• Ability to handle confidential information with professionalism
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment

• Experience with payroll processing and accounting support
• Previous administrative or office management experience
• Proficiency with Microsoft 365 platforms (Teams, Word, Excel, PowerPoint, Outlook, One Drive)