Project Coordinator

This is a sanitized and correctly formatted description of the Project Coordinator position at IKM Building Solutions:

We provide commercial HVAC, plumbing, sheet metal fabrication, advanced BAS, and energy services to clients across Wisconsin. Our expertise extends into a full range of industries – from healthcare and manufacturing to education, government, financial institutions, and more.

IKM Building Solutions

Job Title:

Project Coordinator

Location:

West Allis, WI

Schedu le:
Full-Time | Monday – Friday

FLSA Status:
Non-exempt

We are seeking a highly organized and detail‑oriented Project Coordinator to support our project and administrative operations. This role plays a critical part in keeping projects on track by managing documentation, coordinating with internal teams, and ensuring efficient office operations.

• Review and edit proposals and project documents
• Manage and maintain project documentation, including contracts, submittals, change orders, O&M manuals, and vendor records
• Organize and maintain job files, quotes, correspondence, and project notes
• Generate and distribute reports to project teams and technicians
• Support Project Managers and Department Managers with planning and administrative tasks
• Open and close projects in the ERP system
• Process job bookings, permits, contracts, and change orders
• Order and track performance bonds and insurance certificates
• Participate in team meetings and contribute to a collaborative work environment
• Assist with additional administrative tasks as needed

• 3‑5 years of administrative experience required
• Experience processing contracts strongly preferred
• Knowledge of Wisconsin Sales & Use Tax is a plus

• High School diploma or GED required

• Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
• Experience with accounting or project management software is a plus

• Excellent grammar, proofreading, and document‑editing skills
• Strong written and verbal communication abilities

• Highly organized with strong attention to detail
• Ability to manage multiple priorities and deadlines
• Ability to maintain confidentiality with financial and proprietary information
• Collaborative mindset and strong customer service approach

• Office-based role using standard office equipment
• Primarily sedentary, with occasional filing and lifting (up to 20 lbs)
• May require bending, standing, or reaching for file storage
• Occasional job site visits with Project Managers at construction sites or customer sites

At IKM Building Solutions, we value innovation, precision, and collaboration. You’ll be part of a team that’s shaping the future of MEP design and fabrication through cutting‑edge technology and expert craftsmanship.

Equal Opportunity Employer / Veterans / Disabled