Administrative Associate Iv - Highway Job West Allis area,Wisconsin USA,Administrative/Clerical

Position: ADMINISTRATIVE ASSOCIATE IV - HIGHWAY

Position Title

Administrative Associate IV

Location

Highway

Hiring Range

$22.93 - $25.48/Hr.

Status

Hours Per Week

Work Hours

6am – 4pm / 7am – 3pm

Department

Highway

Pay Basis

Hourly

Purpose & Summary

Performs a variety of accounting and administrative functions to support the Highway Department.

Essential Functions

Assists with the accounting of daily labor and equipment costs in the county time card system, RT Vision labor entry, and the state subsidiary billing system.

Assists the Finance Manager with confidential personnel‑related documentation, including WisDOT PARS inquiries, worker’s compensation reports and logs, and setting up employee files.

Provides administrative services such as processing permit applications from residents, submitting essential reports and correspondence for the Highway Commissioner, taking and typing minutes for Highway Committee meetings, and coordinating all equipment, capital purchases, and road maintenance material bids and quotes.

Assists in the processing of invoices to be paid by ensuring purchase orders are issued and all items have been received prior to payment.

Additional Essential Duties

Acts as a point of contact for the RT Vision electronic labor/equipment/material program.

Assists the Highway Finance Manager with new‑hire set‑ups, displays job postings from HR, and creates employee files.

Maintains employee emergency contact information.

Schedules Highway Committee meetings and rooms for other department meetings.

Provides backup to two other positions within the office.

Opens, sorts, and distributes incoming postal and interdepartmental mail.

Coordinates with volunteers on the Adopt A Highway program.

Manages the county highway department web page content.

Answers telephone calls and walk‑ins from the public.

Assists the Highway Commissioner with projects as needed.

Performs other related duties as assigned.

Work Relationships

Reports to the Highway Finance Manager.

Works with the Highway Commissioner, supervisory staff, Financial Associate I, and the general public.

Required Education, Experience, Training, and Certification

High School Diploma or equivalent.
Minimum of 5 years experience in an administrative position.

Knowledge, Skills, and Abilities

Ability to display a positive and upbeat attitude when dealing with employees and the public.
Knowledge of office terminology, practices, procedures, and equipment.
Ability to operate a variety of office equipment.
Good computer skills, including ability to use office software and quickly learn specialized department software.
Strong written and verbal communication skills and good organizational skills.
Ability to perform data entry with accuracy and timeliness.

Physical Requirements

Ability to perform most work from a sedentary position.
Ability to use computer, telephone, and other normal office equipment.
Ability to function in situations encountered in a normal office setting.

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