Accounting Assistant

The Accounting Assist antis a critical member of the finance team, responsible for the day-to-day accounting transactions that keep our financial operationsaccurateand running smoothly. This role covers billing, invoicing, accounts receivable, payment processing, collections, and record-keeping, and may also include payroll processing depending on the needs of the location. The right person is organized, detail-oriented, and takes genuine pride in accuracy,because in this role, the details matter every single day.

• Daily Job Review and Billing Accuracy: Review jobs from the prior day for billing completeness and accuracy,identifying and correcting any errors promptly to ensure every job is billed correctly before the day is done.
• Invoice Generation and Issuance: Generate and issueaccurateinvoices based on completed jobs, contracts, purchase orders, or service agreements, ensuring all billing reflects the correct amounts, terms, and details.
• Payment Processing: Deposit and process payments received by check, credit card, cash, and financing, ensuring all transactions are applied to the correct accounts and recorded accurately in accordance with company procedures.
• Payment Follow-Up and Collections: Follow up on open jobs and outstanding invoices where payment was not collected, executing the collections process professionally and documenting all outcomes and customer communications.
• Financing Payment Processing: Process customer financing payments accurately, ensuring transactions are applied to the correct accounts and recorded in accordance with company procedures.
• Accounts Receivable Maintenance: Maintain the accuracy of accounts receivable and individual customer accounts, ensuring all records are current, reconciled, and reflect the true balance owed at all times.
• Technician Payment Support: Answer inbound calls from technicians experiencing payment issues in the field, providing prompt andaccurateguidance to ensure collections are handled correctly and without delay.
• Discrepancy Investigation and Resolution: Investigate and resolve discrepancies between invoices, purchase orders, payments, or customer accounts, working with internal teams and customers to reachaccurateandtimelyresolutions.
• Period-End Accuracy and Deferred Revenue: Ensure all jobs are closed and accounted for in the correct accounting period, including proper recognition and maintenance of deferred revenue records in alignment with company accounting policies.
• Financial Transaction Recording and Reconciliation: Record and reconcile financial transactions in the accounting system accurately and on time,maintaining the integrity of all financial data.
• General Ledger and Month-End Close Support: Maintain general ledger accounts and support month-end closing activities, ensuring all entries are complete,accurate, and submitted on time.
• Billing and AR Reporting: Prepare and distribute billing and accounts receivable reports highlighting outstanding balances, aging accounts, and payment trends to support management decision-making.
• Compliance: Ensure all billing, invoicing, and accounting activities comply with company policies, applicable tax regulations, and contractual obligations.
• Process Improvement: Identify and recommend opportunities to improve billing, collections, and accounting workflows, contributing to a more efficient andaccuratefinance function over time.
• Payroll Processing (where applicable): At locations where payroll is within scope, process payroll accurately and on time covering all pay types including wages, deductions, garnishments, and adjustments;maintain payroll records; and respond to employee payroll inquiries professionally and promptly.

• 1-3 years of experience in billing, accounts receivable, invoicing, payroll, ora related accounting role.
• Strong attention to detail and accuracy with the ability to catch and correct errors before they become problems.
• Highly organized with strong follow-through and the ability to manage multiple open items and deadlines simultaneously.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel; familiarity with
  
  Service
  
  Titan, Quick Books, or similar platforms preferred.
• Strong verbal and written communication skills for professional interaction with customers, technicians, and internal teams.
• Comfortable working in a fast-paced, goal-driven environment with daily deadlines.
• Ability to handle sensitive financial information with discretion and integrity.
• High school diploma…