Executive Assistant & Project Coordinator

EXECUTIVE ASSISTANT & PROJECT COORDINATOR

Washington County, located in West Bend, Wisconsin, offers an opportunity for an Executive Assistant & Project Coordinator. This position will provide complex and confidential administrative support to the County Executive and his office, serving as the primary point of contact for internal and external constituencies.

• Bachelor's degree in business or related field preferred; high school diploma or GED required.
• Minimum five years of progressive experience in an administrative support role, preferably with an executive office or elected personnel.

$70,233 - $93,389

• Manages County Executive calendar, schedule, email, travel, expense reports, membership, and digital/physical filing systems. Manages incoming correspondence.
• Coordinates teams and work on strategic priorities and special projects as assigned.
• Coordinates meetings and information sharing with internal staff and external parties and stakeholders. Prepares highly sensitive and confidential documents and data. Composes and prepares correspondence, reports, and proclamations as required.
• Provides constituent service, both in‑person and by email/telephone. Screens and directs telephone calls, takes and relays messages, and answers questions from employees and the public.
• Leads the preparation of materials for meetings including information packets, reference materials, correspondence, room set‑up, and other related duties. Occasional meeting minutes.
• Assists with the creation of talking points, presentations, briefing books, and other communication tools.
• Creates and distributes communications from the County Executive to citizens and constituents.
• Manages the department budget, including ordering and maintenance of services, equipment, and supplies.
• Manages tracking system for external and internal meetings and communications, with follow‑up utilizing Microsoft Planner.
• Provides administrative support to the Chief of Staff.
• Other duties as assigned; some evening and weekend work may be required. Occasional driving may be required.

• Maintain confidentiality of sensitive business and personnel information.
• Think independently to anticipate and prepare for the needs of the Office of the County Executive.
• Knowledge of local government structure and mission.
• Flexibility to support events and meetings outside of the traditional workday.
• Event planning and execution experience preferred.
• Attention to detail and proven skills in time and project management.
• Proficient knowledge of modern office practices and procedures, basic computer principles, business English, spelling and composition.
• Expert knowledge of office practices and procedures, Microsoft Word, PowerPoint, Excel, and Microsoft Planner. Ability to maintain accurate records, prepare reports, and communicate effectively orally and in writing.
• Ability to fulfill physical demands of the job, sensory demands (seeing and hearing), and cognitive demands (concentration, conceptualization, memorization).
• Valid driver's license required.

Washington County is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities.