Accounts Payable Specialist

Accounts Payable Specialist reporting to the Accounts Payable Manager. The purpose of this position is to process vendor invoices, credits, and payments in a timely manner while maintaining accurate records and control reports.

• Review the three‑way match of accounts payable documents to ensure invoice, purchase order, and receipt match.
• Investigate and resolve problems associated with processing of invoices and purchase orders.
• Post vendor invoices and credit memos.
• Understand, manage and support the vendor payment process.
• Reconcile vendor statements to internal records and communicate any issues to the vendor.
• Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
• Run and review aging reports.
• Assist with account reconciliations.
• Obtain and organize required documentation from customers.
• Update/maintain W‑9 forms as needed.
• Assist with daily/weekly reporting.
• Provide requested documentation and support during audits.
• Document procedures and file documents as necessary.
• Open tickets with IT/ERP support as necessary.
• Assist Controller as necessary.
• This position is fully in‑office.

• Associate’s or Bachelor’s degree in accounting or business preferred but not required.

• Minimum of 1-2 years of experience in an entry‑level accounting position; education or additional experience in accounting or related field will be considered in lieu of a degree.
• Knowledge of ERP systems such as Prophet 21 preferred but not required.

• Strong written and verbal communication, analytical, and problem‑solving skills.
• General knowledge of accounting principles as it relates to accounts payable.
• Ability to calculate, post, and manage accounting figures and financial records with high accuracy.
• Ability to prioritize workload to meet deadlines.
• Proficient in Microsoft Outlook, Excel, and Word.
• Proven ability to multi‑task when necessary.
• Strong interpersonal and relationship‑building skills; work well with others.
• Professionalism and professional image.
• Willingness to work additional hours in peak times.
• Team player, positive attitude, and high ethics.

Position:
Full‑time

Location:

Onsite, West Chester - Possible Hybrid

Work Hours:

8 AM‑5 PM, Monday‑Friday

Hourly Pay: $22.00‑$25.00

• 401(k) and 401(k) matching
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

We are an AA/EEO/Veterans/Disabled employer.