Property Administrative Assistant

Job Title:

Property Administrative Assistant

Pay: $20.00 to $22.00 per hour

Schedule:

1st Shift

Job Type: Contract to Hire

LHH Recruitment Solutions is partnering with our client to find a Property Administrative Assistant to support daily operations within a growing property management organization. This is an excellent opportunity for someone with strong administrative and accounting experience who enjoys working in a fast‑paced environment and interacting with tenants, vendors, and internal teams. The ideal candidate will be highly organized, detail‑oriented, and comfortable handling a variety of administrative and financial responsibilities.

• Provide administrative support to the property management team, assisting with day‑to‑day office operations and tenant services
• Answer incoming calls, emails, and tenant inquiries while providing professional and timely customer service
• Prepare, maintain, and organize lease files, tenant records, vendor documentation, and property‑related correspondence
• Coordinate maintenance requests, communicate with vendors, track work orders, and follow up to ensure issues are resolved promptly
• Process vendor invoices and verify billing accuracy before submission for payment
• Assist with accounts payable functions, including invoice entry, coding expenses, matching invoices to supporting documentation, and tracking payment status
• Support accounts receivable activities by monitoring rent payments, preparing tenant billing information, researching payment discrepancies, and communicating regarding outstanding balances
• Maintain accurate financial records and update property management systems with tenant, vendor, and accounting information
• Reconcile invoices, vendor statements, and account discrepancies to ensure accurate reporting
• Assist with monthly reporting, budget tracking, expense analysis, and preparation of financial documentation for property managers
• Generate reports related to occupancy, tenant activity, maintenance requests, and financial performance
• Coordinate meetings, maintain calendars, order office supplies, and support general administrative functions
• Ensure confidentiality and accuracy of all tenant, financial, and property‑related information

• Previous administrative experience required, preferably within property management, real estate, commercial property, construction, or a related industry
• Prior experience with accounts payable, accounts receivable, invoice processing, or general accounting support strongly preferred
• Strong knowledge of Microsoft Office, including Excel, Word, and Outlook
• Comfortable working with numbers, reviewing financial documents, and maintaining accurate records
• Excellent customer service, communication, and interpersonal skills
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines
• High attention to detail and accuracy
• Experience with property management software, accounting software, or ERP systems is a plus
• Ability to work independently while supporting a collaborative team environment

Benefit offerings include medical, dental, vision, life insurance, short‑term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements