AR Specialist, College Grad

Our client is seeking an AR Specialist - Compliance Coordinator to support accounts receivable, billing, project compliance, and cash flow activities. This position will work closely with customers, project managers, accounting, and operations teams to ensure contractual and billing requirements are met and payments are processed efficiently.

AR Specialist

• Manage customer and project manager relationships, providing responsive and professional support.
• Process monthly progress billings accurately and on time.
• Partner with project teams to manage customer expectations and resolve billing requirements.
• Monitor and manage project compliance requirements to support timely payment.
• Communicate with customers and project managers regarding billing and compliance requirements.
• Maintain receivable status and related information within the ERP system.
• Support collection and billing processes by ensuring accurate and timely system updates.
• Identify opportunities for process improvements and participate in continuous improvement initiatives.
• Collect lien waivers from suppliers and support AR, AP, and operations teams with compliance requirements.
• File notices to establish lien rights and monitor lien-right expiration dates.
• Research and maintain an understanding of lien requirements across multiple states.
• Provide accounting and administrative support to the operations team as needed.
• Maintain a high level of customer service and professionalism.

• Strong planning and organizational skills.
• Excellent problem-solving and decision-making abilities.
• Ability to effectively prioritize and manage multiple tasks.
• Strong follow-through and attention to detail.
• Ability to work efficiently in a fast-paced environment.
• Comfortable handling competing priorities while maintaining accuracy.
• Strong written and verbal communication skills.
• Ability to build effective relationships with customers, project managers, and internal teams.
• Ability to independently identify challenges and develop solutions.
• Strong customer-service mindset.
• Ability to interpret instructions and recognize when issues need to be escalated.
• Experience working with ERP or accounting systems.
• Proficiency with Microsoft Office, particularly Excel.
• Knowledge of billing and accounts receivable processes.
• Experience with payables subledger functions is a plus.

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact  .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by…