Office Manager​/Accounting Support

Job Responsibilities

• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Support company accounting functions: generate invoices and handle tasks such as accounts payable and accounts receivable using an ERP system.
• Enter all invoices and bills, verify and process payments.
• Receive payments from customers and manage A/R and A/P activities, addressing discrepancies or collections.
• Manage databases and ensure accurate data storage and retrieval.
• Organize company events and conferences, ensuring their successful execution; arrange transportation and accommodations as required.
• Order office supplies, stationery, and other essential items for the office.
• Handle correspondence, complaints, and queries promptly and professionally.
• Prepare professional letters, presentations, and reports to meet business needs.
• Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
• Implement and maintain efficient office administrative systems and procedures.
• Coordinate training for new employees and develop effective training programs.
• Ensure compliance with health and safety policies, promoting a safe work environment.
• Maintain strict confidentiality of executive-level communications and activities.
• Utilize a range of software packages, including ERP systems, to streamline operations.
• Attend meetings with senior management, providing valuable insights and updates.
• Assist the organization’s HR function by keeping personnel records up to date and coordinating interviews.
• Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.
• Oversee daily operations and maintenance of the office building.

• Associate degree in business, accounting, or a related field, or equivalent experience.
• Minimum of 2‑3 years of experience as an Office Manager and accounting assistant, demonstrating proficiency in office management tasks.
• Proficiency in MS Office suite (Word, Excel, PowerPoint).
• Familiarity with accounting software such as ERP systems and other relevant software.
• Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.

• Strong analytical skills with keen attention to detail.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Experience using Quick Books and familiarity with various computer systems.
• Exceptional problem‑solving skills, with the ability to identify issues and propose effective solutions.
• Ability to thrive in a fast‑paced environment, managing multiple tasks and priorities simultaneously.
• Excellent communication skills, both written and verbal, enabling effective interaction with stakeholders.
• Strong interpersonal skills for collaborating with customers, vendors, and service providers.
• Outstanding problem‑solving abilities, approaching challenges creatively and finding efficient resolutions.
• Exceptional multitasking and time‑management skills, enabling effective coordination and prioritization of tasks.

• 401(k)
• Paid time off

Job Type: Full‑time

Pay: $40,000.00 – $50,000.00 per year

Schedule:

8 hour shift, Monday to Friday

Location:

In person, West Chester, OH 45069 (relocate before starting work)