Vehicle Accounting Coordinator; Administrative and Customer Support

Vehicle Accounting Coordinator (Administrative and Customer Support)

LHH is seeking a highly organized Vehicle Accounting Coordinator to support vehicle inventory transactions and related accounting activities. This role works closely with internal teams, financial institutions, auction partners, and dealership personnel to ensure vehicle purchases, transfers, and sales transactions are accurately processed and recorded. Success in this role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities while providing timely follow-up on requests and inquiries.

This position is temp to hire and will pay between $20 and $22/hr.

Job Duties

• Review and respond to incoming emails, phone messages, and internal requests in a timely manner.
• Monitor shared accounting inboxes and transaction reports for items requiring action or follow-up.
• Maintain transaction documentation related to vehicle acquisitions, transfers, and disposals.
• Prepare and process vehicle purchase, resale, inventory transfer, and buyback transactions.
• Coordinate vehicle payoffs through lender and financial institution payment platforms.
• Verify supporting documentation for completeness and accuracy before processing.
• Work with title personnel to ensure required ownership documentation is obtained and properly routed.
• Maintain tracking logs for vehicle transactions, outstanding documentation, and inventory movement.
• Communicate with internal locations, vendors, buyers, and partners to obtain missing paperwork and resolve discrepancies.
• Match incoming documents and payments to pending transactions.
• Assist with check handling and coordination of deposits.
• Research and resolve issues involving vehicle transactions, titles, and inventory records.
• Review aging reports and open-item schedules, documenting follow-up activity and resolutions.
• Perform monthly inventory reconciliations, reporting support, and transaction reviews.
• Organize and archive completed records according to company retention procedures.
• Provide support for additional accounting and administrative functions as needed.
• Serve as backup coverage for team members and assist with general office support responsibilities.
• Recommend workflow improvements and participate in process enhancement initiatives.

Qualifications

• Previous experience in accounting support, vehicle administration, inventory accounting, or a related office environment preferred.
• Strong commitment to customer service and professional communication.
• Excellent organizational skills with the ability to manage a high volume of transactions.
• Detail-oriented with strong analytical and problem-solving abilities.
• Experience working with vehicle documentation, inventory records, lending institutions, or transaction processing is preferred.
• Ability to prioritize tasks, meet deadlines, and adapt to changing business needs.
• Proficiency with Microsoft Office applications and computerized accounting systems.
• Strong written and verbal communication skills.
• Ability to work independently while maintaining effective collaboration with internal and external stakeholders.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply