Office Manager​/Accounting Support

Office Manager/Accounting Support

We are seeking a highly skilled and organized Office Manager/Accounting Support to oversee the efficient functioning of our Office and Accounts operations. Candidate will be responsible for day-to-day accounting activities coordinating meetings, managing databases, and facilitating smooth communication within the organization. Additionally, handle financial tasks, including, invoice generation, A/P, A/R, payroll and basic accounting duties. Candidate will serve as a key point of contact for staff, suppliers, and clients, ensuring excellent relationships and effective collaboration.

As an integral part of our team, candidate will contribute to maintaining up-to-date administrative procedures and supporting the organization's HR function. The ideal candidate will possess exceptional leadership abilities, possess proficiency in various software packages, and have a strong understanding of accounting principles and processes.

Key Responsibilities:

• Coordinate and organize meetings, ensuring all necessary arrangements are made.
• Support Company's accounting functions like generate invoices and handle accounting tasks such as accounts payable and accounts receivable using ERP system.
• Enter all invoices, bills and verify and process payments.
• Receive payments from customers and manage activities of A/R and A/P for any discrepancies or collections.
• Manage databases and ensure accurate data storage and retrieval.
• Organize company events and conferences, ensuring their successful execution. Arrange transportation and accommodations as required.
• Order office supplies, stationery, and other essential items for the office.
• Handle correspondence, complaints, and queries promptly and professionally.
• Prepare professional letters, presentations, and reports to meet business needs.
• Act as a liaison between staff, suppliers, and clients, fostering positive relationships.
• Implement and maintain efficient office administrative systems and procedures.
• Coordinate training for new employees, developing effective training programs.
• Ensure compliance with health and safety policies, promoting a safe work environment.
• Maintain strict confidentiality of executive-level communications and activities.
• Utilize a range of software packages, including ERP systems, to streamline operations.
• Attend meetings with senior management, providing valuable insights and updates.
• Assist the organization's HR function by keeping personnel records up to date and coordinating interviews.
• Collect, confirm, and process timesheets, overtime, and track employee vacation and sick time.
• Oversee daily operations and maintenance of the office building.

Education and Experience:

• An associate degree in business or accounting or similar degree or experience.
• Minimum of 2-3 years of experience as an Office Manager and accounting assistant, demonstrating proficiency in office management tasks.
• Proficiency in MS Office suite, including Word, Excel, and PowerPoint.
• Familiarity with accounting software such as ERP systems and other relevant software.
• Strong knowledge of generally accepted accounting and bookkeeping principles and procedures.

Skill Sets:

• Strong analytical skills with a keen attention to detail.
• Proven proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint. Experience using Quick Books and familiarity with various computer systems.
• Exceptional problem-solving skills, with the ability to identify issues and propose effective solutions.
• Ability to thrive in a fast-paced environment, managing multiple tasks and priorities simultaneously.
• Excellent communication skills, both written and verbal, enabling effective interaction with various stakeholders.
• Strong interpersonal skills to collaborate with customers, vendors, and service providers, ensuring the collection of necessary information for bids and quotes.
• Outstanding problem-solving abilities, approaching challenges creatively and finding efficient resolutions.
• Exceptional multitasking and time management skills, enabling effective coordination and prioritization of tasks.

Benefits:

• 401(k)
• Paid time off

Pay: $40,000.00 - $50,000.00 per year

Schedule:

8 hour shift Monday to Friday

Ability to Relocate:
West Chester, OH 45069:
Relocate before starting work (Required)

Work Location:

In person