Executive Secretary, ObGyn, Full time, First Shift

Job Description

UC Health is hiring a full time Executive Secretary for Ob Gyn

The executive secretary will provide support to departmental VP and dept management team. Perform secretarial duties as required to support operations of the department.

SVP/Directors Support - 60%

Coordinates Leadership meetings, prepares agenda, attends meeting and takes minutes

Coordinates other meetings as needed, following the specific criteria set by the meeting sponsor and providing the tools identified for the success of the meeting.

Department Support - 20%

Responsible for coordinating needs for all departmental equipment.

Responsible for conference room calendars

Responsible for maintaining the store room with sufficient stock and replenishing as needed. Collects orders from contacts and places orders in a timely manner to maintain stock.

Develops, provides and maintains all Surveys as assigned. Coordinates reporting on survey data with staff as needed.

Maintains proficiency in desktop applications (Microsoft Office) to support needs of the organization. Uses independent judgment in creating forms and other useful tools and formats to enhance the end result of the product.

Responsible for Travel Authorization process – assisting in completion of form, obtaining signatures & processing check requests or credit card payment when needed

Assists in toner replacement for printers and copiers – Places calls for copier repairs

Prepares drafts memos, letters, and departmental communications

Maintains Employee contact information

Dept Org support - 10%

Maintain and update Organizational Charts

Work with managers to get completed forms for new hires and terminated associates

Updates forms- for new hire packets, exit packets, TA packets

Responsible for miscellaneous project support on an as needed basis

Provides weekly status reports to Business Office Manager

Other Duties as Assigned - 10%

• Preferred:
  Associate Degree and/or the in education in a related field.
• Minimum
  
  Required:
  
  Minimum two years of experience in data base management with proficiency in Excel, Word, and PowerPoint.
• Personal computer proficiency and 2 years word processing experience required.
• Proficiency in MSO software (Excel, Word, PowerPoint) and knowledge of Access.
• Experience with project processes and planning preferred.
• Proven track record of problem solving skills with positive outcomes.
• Excellent communication and customer service skills demonstrated.

Join our team to BE UC Health. Be Extraordinary. Be Supported. Be Hope. Apply Today!

At UC Health, we're proud to have the best and brightest teams and clinicians collaborating toward our common purpose: to advance healing and reduce suffering.

As the region's adult academic health system, we strive for innovation and provide world-class care for not only our community, but patients from all over the world. Join our team and you'll be able to develop your skills, grow your career, build relationships with your peers and patients, and help us be a source of hope for our friends and neighbors.

UC Health is an EEO employer.