Secretary to Assistant Principals Job West Chester area,Pennsylvania USA,Administrative/Clerical

Position: 1.0 Secretary to Assistant Principals - East High School

Secretary to Assistant Principals - High School Level

The Secretary to Assistant Principal(s) provides secretarial support to ensure the smooth and efficient operations required of the school office.

Essential Duties and Responsibilities:

This list is intended to be illustrative rather than complete and serves to show major duties and responsibilities and does not express or imply that these are the only duties to be performed by the incumbent in this position. The employee will be required to be consistently at work and perform any other position-related duties requested by the supervisor.

Communication

Answers phones and emails in a timely and professional manner
Composes written and verbal correspondence
Maintains a customer service focus and welcoming demeanor
Disseminates essential information to appropriate staff members
Communicates with designated personnel regarding messages, emergencies, and time-sensitive matters
Establishes, monitors, and maintains confidential files, records, and conversations

Visitors

Controls access to the building, screens visitors, and directs guests to appropriate locations

Substitute Management

Oversees daily substitute management through the AESOP system, including generating required reports
Maintains teacher emergency plans and substitute files
Coordinates daily staff coverage needs, including 504 meetings, IEP meetings, parent conferences, traveling staff, athletics, and other absences

Transportation

Serves as liaison for transportation matters, including parent concerns, alternate bus stop requests, and creation of new bus stops throughout the year

Discipline

Maintains discipline records in Power School
Prepares discipline referrals and supporting documentation for parent notification
Maintains organized and confidential systems for discipline records storage

Teacher Evaluation

Monitors, tracks, schedules, and organizes teacher observations
Sends required correspondence and documentation to Human Resources and/or designated administrators

Assessment & Scheduling

Assists designated administrators with coordinating building assessments
Assists designated administrators with course scheduling tasks

Technology & Office Support

Demonstrates proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and related systems

Performs other duties as assigned by administration

Minimum Qualifications:

To successfully perform this position, a person must be able to perform each essential duty satisfactorily. The qualification requirements listed below represent minimum levels of educational achievement, training, skill and/or ability necessary.

High school diploma or equivalent necessary
Proficiency in the use of technology for individual communication and research
Possess effective interpersonal skills with the ability to interface diplomatically with other teachers, administrators, parents, students, support staff and outside professional contacts

Qualified candidate will be required to:

Use hands to finger, handle or feel objects, tools or controls, and to talk and hear

Sit and occasionally be required to stand, walk, stoop, kneel and crouch

Have specific vision abilities to include close vision, color vision, and the ability to adjust focus

Have the ability to lift and/or move up to 25 pounds

Possess effective communication, judgmental, planning and human relations skills

Be required to work under periods of stress due to the level of the position responsibility

Reporting Relationships:

Reports directly to the designated administrator
Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined

Terms of Employment:

This position is a 12 month position.
Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement.
Group 2: starting at $21.80 per hour.

Representation:

West Chester Area School District employees fall into the following groups:

West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
West Chester Area School District Act 93 Administrators' Compensation Plan
West Chester Service Support Professionals (Facilities and Operations Staff Members)
Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists).

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to…