Sr. Executive Administrative Assistant, Orthopedics

Sr. Executive Administrative Assistant

We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA;
New Brunswick, NJ;
West Chester, PA, or Palm Beach Gardens, FL and will report into the DePuy Synthes Chief Information Officer.

About Orthopaedics

Fueled by innovation at the intersection of biology and technology, we're developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that's reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle;

spine; and robotics and digital surgery.

Your unique talents will help patients on their journey to wellness.

The Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP / VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

Key Responsibilities

• Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.
• Exercise independent judgment in managing time, access, and information flow, escalating only when value-adding or risk-mitigating.
• Provide stability, clarity, and momentum in complex, fast-moving environments.

• Manage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Serve as an effective gatekeeper for scheduling and access.
• Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

• Coordinate internal and external meetings with a "no surprises" standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
• Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi-leader forums.
• Track and coordinate follow-ups, actions, and decisions to ensure accountability and momentum.

• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice, intent, and priorities.
• Serve as a primary point of contact for SVP / VPs, tracking action items and follow-ups.
• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.

• Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Maintain efficient administrative processes and provide backup support across the administrative team as needed.

• Support leadership initiatives and special projects based on priorities and capacity.
• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
• Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination…