Sr. Executive Administrative Assistant, Trauma

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Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, Warsaw, Indiana, United States of America, West Chester, Pennsylvania, United States of America
Job Description:

We are searching for the best talent for a Sr. Executive Administrative Assistant, Trauma to join our Orthopaedics team. This hybrid role can be located in Raynham, MA, West Chester, PA, Warsaw, IN or Palm Beach Gardens, FL and will report into the President of the Trauma Business Unit.

Purpose:

The Executive Administrative Assistant, Trauma provides high-level administrative, coordination, and operational support to the President of the Trauma Business Unit and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability-allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making. The Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.

You will be responsible for:

Strategic Executive Partnership

• Act as a trusted thought partner to the President of Trauma, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.
• Exercise independent judgment in managing time, access, and information flow, escalating only when value-adding or risk-mitigating.
• Provide stability, clarity, and momentum in complex, fast-moving environments.

Executive Time, Calendar & Cadence

• Manage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
• Serve as an effective gatekeeper for scheduling and access.
• Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities.

Senior-Level Meetings & Coordination

• Coordinate internal and external meetings with a "no surprises" standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
• Partner with leaders and other EA to align agendas and sequencing for complex, multi-leader forums.
• Track and coordinate follow-ups, actions, and decisions to ensure accountability and momentum.

Executive Communications & Stakeholder Management

• Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
• Draft responses and communications that reflect executive voice, intent, and priorities.
• Serve as a primary point of contact for the President of Trauma, tracking action items and follow-ups.
• Act as a professional interface with senior leaders, internal teams, external partners, and vendors.

Administrative, Office & Operational Support

• Coordinate internal and external communications and initiatives on behalf of the President of Trauma.
• Oversee office operations, including supplies, services, purchasing, and vendor coordination.
• Maintain efficient administrative processes and provide backup support across the administrative team as needed.

Project, Program & Enterprise Support

• Support leadership initiatives and special projects based on priorities and capacity.
• Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.

Information, Travel & Event Management

• Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
• Support onboarding through coordination of…