Secretary to Guidance Department - Rustin High School

Guidance Secretary - Rustin High School

Ideal

Start Date:

ASAP

The Guidance Secretary provides secretarial support to ensure the smooth and efficient operation of the guidance office.

Essential Duties and Responsibilities:

• Communication
  • Answers phones and emails.
  • Composes written and/or verbal correspondence.
  • Maintains a customer service focus and welcoming demeanor.
• Record Keeping
  • Establishes, monitors, and maintains confidential files and records.
  • Maintains confidentiality in conversations and communications.
  • Follows best practices regarding the management and transfer of records.
  • Prepares transcripts and student records for incoming and exiting students.
• Scheduling
  • Maintains guidance counselor schedules at the counselors' request.
• Student Registration
  • Coordinates and completes all aspects of student registration.
  • Updates student status changes throughout the school year.
• Demonstrates proficiency in Microsoft Office applications (e.g., PowerPoint, Excel, Word, etc.).
• Demonstrates the ability to work within Power School, Naviance, and other software programs as needed.
• Performs other duties as assigned.

Minimum Qualifications:

• High school diploma or equivalent required.
• Proficiency in the use of technology for individual communication and research.
• Possesses effective interpersonal skills and the ability to interact diplomatically with teachers, administrators, parents, students, support staff, and outside professional contacts.

Qualified Candidate Will Be Required To:

• Use hands and fingers to handle or feel objects, tools, or controls and to talk and hear.
• Sit and occasionally stand, walk, stoop, kneel, and crouch.
• Have specific vision abilities, including close vision, color vision, and the ability to adjust focus.
• Have the ability to lift and/or move up to 25 pounds.
• Possess effective communication, judgment, planning, and human relations skills.
• Work under periods of stress due to the level of responsibility associated with the position.

Reporting Relationships:

• Reports directly to the guidance counselors and administration.
• Works cooperatively with other administrators, supervisors, staff, parents and others to perform job responsibilities as outlined.

Terms of Employment:

• This is a 12 month position (260-262)
• Salary (step/level placement) & Benefits are as described in the current Collective Bargaining Agreement
• Group 2 ($22.46 per hour - $29.30 per hour)

Representation:

• West Chester Area Education Association (Teachers, Instructional Coaches, and Long-Term Substitutes)
• West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists)
• West Chester Area School District Act 93 Administrators' Compensation Plan
• West Chester Service Support Professionals (Facilities and Operations Staff Members)
• Non-Bargaining Members (Supervisory, Technical, and Confidential Employees)

This position is represented by West Chester Area Education Support Professionals Association (Paraprofessionals, Secretaries, Clerks, Technicians, and Specialists).

Disclaimers and Affirmations

The West Chester Area School District provides equal employment opportunities to all employees and applicants for employment without regard to race, color, age, creed, religion, sex, sexual orientation, ancestry, national origin, disability, pregnancy, marital status, gender identity, or genetic information. Please refer to Board Policy 104 for further information regarding the District's commitment to Nondiscrimination in Employment Practices.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.