Administrative Assistant - Multilingual and Multicultural Services

Administrative Assistant – Multilingual and Multicultural Services

Location:

West Chicago Community High School, West Chicago, IL 60185

It is the responsibility of this position to provide administrative support to the Director of Multilingual and Multicultural Services and other building administration as assigned.

• Serve as a point of contact for multilingual students and parents.
• Provide written and oral translation services for the Multilingual and Multicultural Program (e.g., student reviews; parent/counselor, parent/nurse, parent/teacher communication).
• Assist in the implementation of parent meetings.
• Initiate the transcript evaluation for multilingual students (later signed and reviewed by the registrar and administration).
• Verify student residency, guardianship, birth certificate, and demographics sheet for registration process.
• Assist with the student registration processes as directed.
• Assist in maintaining and updating multilingual student files.
• Manage all requisitions and order supplies for the Director of Multilingual and Multicultural Services.
• Maintain the multilingual spreadsheet database.
• Maintain local, state, and federal reports.
• Provide office and clerical support to the administrator overseeing Multilingual and Multicultural services (e.g., space reservations, filing, calendar management, data entry, record keeping).
• Assist in the administration of testing of current multilingual students.
• Coordinate and facilitate incoming multilingual student appointments with appropriate counselors.
• Prepare enrollment packet for incoming multilingual students.

• None

• High School Diploma or its equivalent.
• Previous clerical experience preferred.
• Proficiency with Microsoft Office and/or Google Suite.

• Must be able to perform all of the duties and responsibilities of the position.
• Ability to communicate effectively and accurately, both orally and in writing, in English.
• Ability to communicate effectively and accurately, both orally and in writing, in Spanish preferred.
• Ability to establish and maintain effective working relationships with both internal and external constituents.
• Ability to work independently, stay on task, multitask, and take responsibility to complete assigned projects and duties in a timely and efficient manner.

Pay scale and benefit information is available on our website.

Equal educational and extracurricular opportunities shall be available for all students without regard to color, race, nationality, religion, sex, sexual orientation, ancestry, age, physical or mental disability, gender identity, status of being homeless, immigration status, order of protection status, actual or potential marital or parental status, including pregnancy. Further, the District will not knowingly enter into agreements with any entity or any individual that discriminates against students on the basis of sex or any other protected status, except that the District remains viewpoint neutral when granting access to school facilities under School Board Policy 8:20, Community Use of School Facilities.

Any student may file a discrimination grievance by using Board policy 2:260, Uniform Grievance Procedure.

Executive Director of HR
West Chicago, IL 60185
630‑876‑6216