Building Secretary - Brookview Elementary

Building Secretary
- Brookview Elementary

Waukee Community School District Brookview Elementary
- West Des Moines, Iowa. Open in Google Maps.

Starting Date:
Aug 1, 2025

Terms of Employment:

• 210 day contract

Position Criteria:

• High school diploma or equivalent and/or specialized training or similar work experience, required
• 2 or 4 year degree or equivalent work experience in a similar field, preferred
• Background experience using school-related software or willingness to learn, including, but not limited to:
  Powerschool, Smart Find Express, Time Clock Plus, iVisions and Info Snap
• Knowledge and/or experience in use of computers and various technological applications
• Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace
• Friendly and professional to all students, parents, visitors and staff

Performance Criteria:

• Absence Management System: enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.
• Substitute Assistance: greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans.
• Manage purchase orders for building. Create and process purchase orders, maintain documentation, research open purchase orders if beyond timeframe.
• Prepare deposits for all checks & cash collected within the building.
• Graduation (ordering diplomas and getting info collected) / Academic Letters.
• Mail: sort & distribute all mail and ordered supplies.
• Visitor Check-In: monitor Visitor Management System and provide customer service (see line 11).
• Typing up and distributing announcements for students and staff at High School, 2-3 times per week.
• Registration/Payment:
  Monitoring & helping parents with student registration & payments.
• Placing orders for staff supplies.
• Customer Service: address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in‑person contact throughout the school day. High volume at beginning & end of each day.
• Purchasing Cards:
  Reconcile statements for high school staff (19 purchasing cards).
• Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues.
• Assist Nurse as needed.
• Other duties as assigned.

Benefits included:

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
• Generous leave package including personal leave, sick leave, family sick leave, and bereavement leave

Job

Final date to receive applications:
Jun 11, 2026 4:00 PM (Central Standard Time)

Posted:
Jun 02, 2026 5:00 AM (UTC)

Starting Date:
Aug 1, 2025

Position Type:
Full-Time

Salary: $21.82 Per Hour

Job Categories:
Support Staff >
Administrative Assistant;
Support Staff >
Secretary

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6) d. Employers may have additional developed specific equal employment opportunity policies and procedures;

please check with employers.

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required.

• Mark Davis
• 560 SE University Avenue
• Waukee, Iowa 50263
• Phone:
• Email: mdavis