Administrative Assistant West Des Moines, IA

Administrative Assistant

We are looking for an organized Administrative Assistant to join a company in the finance industry in West Des Moines, Iowa. This contract to permanent opportunity is ideal for someone who thrives in a fast-paced environment, communicates well with clients and internal teams, and takes pride in keeping office operations running smoothly. The role combines front-office support, document coordination, and day-to-day administrative work while handling sensitive information with discretion.

Responsibilities:

• Coordinate electronic and paper records for tax return documentation, ensuring files are accurate, accessible, and properly maintained
• Support client setup activities by preparing engagement materials, organizing documentation, and assisting with reports and billing-related paperwork
• Scan, index, and manage tax and administrative documents to maintain orderly digital and physical filing systems
• Oversee office supply levels, place replenishment requests as needed, and manage incoming and outgoing mail distribution
• Welcome visitors, answer inbound calls, and provide a courteous first point of contact for clients and business partners