Executive Assistant Job in West Des Moines, IA

Executive Assistant To CEO

This individual will play a critical role in helping the CEO stay focused, organized, and accountable while supporting both professional and select personal priorities.

This is not a traditional administrative role. Success requires someone who thrives in a high-expectation environment, can create structure from complexity, and has the confidence and maturity to receive direct feedback and adapt quickly.

Key Responsibilities

• Manage the CEO's highly complex calendar, scheduling, and daily priorities.
• Translate voice notes, ideas, and conversations into organized action items, agendas, meeting notes, and follow-up tasks.
• Track projects, commitments, priorities, and deadlines to ensure nothing falls through the cracks.
• Coordinate travel arrangements, including flights, lodging, transportation, and itineraries.
• Prepare for executive meetings, including agendas, action items, and follow-up communications.
• Support the CEO's personal and professional goals by helping maintain accountability and focus.
• Coordinate schedules across leadership teams and key stakeholders.
• Handle highly confidential information with professionalism and discretion.

About the CEO:

• Entrepreneurial and visionary leader overseeing multiple businesses, with the majority of support focused on his primary organization.
• Operates in a fast-paced environment and frequently communicates through voice notes and audio messages throughout the day.
• Relies heavily on this role to turn ideas and conversations into organized plans and next steps.
• Values direct communication, accuracy, strong follow-through, and accountability.
• Provides prompt feedback and expects a high level of execution.
• Does not actively manage his own calendar and relies on this person to own scheduling and priority management.