Bookkeeper/Office Manager West Hartford, CT
Listed on 2026-07-06
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Accounting
Bookkeeper/ Accounting Clerk, Payroll, Financial Reporting, Accounts Receivable/ Collections
Bookkeeper / Office Manager
HVAC Mechanical contractor
Direct-Hire / Permanent position
Fully onsite role, 5 days per week in office.
Current office location is in New Britain - they will be moving to Bloomfield in about a year.
Robert Half has partnered with a long-standing privately-owned business in their search of a Bookkeeper / Office Manager. Reporting to the Owner, you will handle all accounting and office responsibilities for the HVAC/Mechanical contracting business. They have a number of union employees in the field as well so there will be certified payroll forms to complete. Their current office manager is moving out of state after 9 years here but she will stay on to train the new-hire until you're up and running!
Responsibilities:- Administer weekly payroll for office staff and union field employees, ensuring wages, deductions, and related tax filings are processed accurately and on schedule.
- Prepare project-specific certified payroll reports and maintain compliance with applicable federal, state, and union reporting requirements.
- Manage core accounting functions including accounts payable, accounts receivable, cash receipts, journal entries, and bank reconciliations.
- Perform month-end close activities, track job costs, reconcile project-related financial records, and support accurate financial reporting.
- Coordinate recurring compliance submissions such as quarterly tax filings, paid leave reporting, union remittances, and insurance program documentation for active projects.
- Lead annual accounting and administrative processes including year-end close, revenue reconciliation, W-2s, 1099s, 1095s, sales and use tax filings, and unemployment tax reporting.
- Oversee employee-related administrative activities such as onboarding for new team members, bonus and profit-sharing processing, retirement plan administration, and responses to benefits or policy questions.
- Supervise the remote accounts payable assistant and collaborate closely with company leadership, project managers, construction managers, and subcontractors to support operational and bidding needs.
- Assist with prequalification packages, bid document preparation, and collection of financial or compliance information required for project submissions.
Salary range is in the $60-80k range plus bonus, 401k match, and paid time off.
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