Intake Coordinator

Job Details:

Job Location:

CT Behavioral Health Hospital - WEST HARTFORD, CT 06117

Position Summary

The Intake Coordinator supports the overall department by managing the patient referral and admission process for the hospital. This role is responsible for collecting and verifying patient information, coordinating admissions, confirming insurance eligibility, and serving as a liaison between referral sources and hospital departments to ensure a smooth admission experience.

• Coordinate referrals and admissions for the hospital
• Communicate with hospitals, nursing facilities, and community referral sources regarding potential admissions
• Verify patient demographics, insurance coverage, and required authorizations
• Enter and maintain accurate patient information within the hospital system
• Scan and organize admission documentation
• Prepare and distribute admission information to appropriate departments
• Perform additional duties as assigned

• Review referrals with the Director of Psychiatry and clinical staff
• Notify referral sources of admission decisions
• Inform nursing units and other departments of incoming admissions
• Answer questions regarding Behavioral Health services and the admission process
• Maintain professional communication with patients, families, staff, and referral partners

• Deliver courteous, responsive service to patients, visitors, and healthcare partners
• Maintain confidentiality and professionalism in all interactions
• Promote a positive admission experience

• Maintain reliable attendance and comply with hospital policies
• Participate in required meetings and complete all mandatory education and training

• High school diploma or equivalent required; healthcare or behavioral health experience preferred
• Experience with admissions, insurance verification, or patient registration is a plus
• Strong organizational, communication, and customer service skills
• Proficiency with Microsoft Office and electronic medical record systems preferred
• Ability to multitask while maintaining accuracy and confidentiality