Receptionist, MTPN Child Development Center Mashantucket, CT

Receptionist, MTPN Child Development Center Category

Early Childhood Education

21 Ephraims Path, Mashantucket, Connecticut

77-106

Full-Time/Regular

This position is responsible for the coordination of the administrative operations of the child development center. Provide administrative/clerical/classroom support to staff. Greet all visitors in a professional and courteous manner. Learn, implement, and follow all program policies and procedures.

• 1-3 years related work experience
• Obtain a physical exam (statement of good health) with T.B. test upon hire and updated every two years
• Strong computer and communication skills
• Must have access to reliable, i

• Communicate effectively and professionally, both verbally and in writing, with agency staff, families and outside community members
• Greet visitors, families and staff in a friendly and professional manner, ensuring that proper sign in procedures are followed by all.
• Answer phones, act as a referral source to route calls and visitor’s requests efficiently, and checking voice mails throughout the day to assure timely transmission of information
• Assist with applicant calls, having perspective families enter information on the app on the reception I pad, entering client pre-registration information, and updating the program’s applicant pool/waiting list as needed.
• Assist in distribution of job availabilities and other communication as necessary.
• Prepare outgoing mail, faxes and inter-department correspondence for delivery; distribute incoming mail and packages as necessary.
• Log, accept, and track all deliveries.
• Maintain security precautions for agency staff and clients.
• Ability to multi-task and meet deadlines.
• Operate a computer and basic word-processing, spreadsheet, and data base software.
• Maintain accurate and efficient system of record keeping and filing.
• File paperwork from classrooms and administrative office, including month end paperwork.
• Coordinate, prioritize, and work on several projects concurrently in a deadline driven environment.
• Maintain inventory logs of center and office equipment
• Update and maintain community bulletin boards inside (near front desk) and outside of building.
• Compile biweekly supply orders for building and submit to Site Manager for approval.
• Between 10 am and 2 pm, assist in classrooms (break coverages, teacher to attend meetings and/or plan) as well as take a one hour break.
• Attend meetings, workshops, and training sessions, as required.
• Attend/assist with center after-hours events as required.
• Become knowledgeable about all TVCCA programs to assist clients and staff.
• Demonstrate knowledge of the characteristics, needs, special needs and problems of the Child Development population, with emphasis on culturally diverse and low-income children and their families
• Strong interpersonal and motivational skills, demonstrate ability to work independently with minimal supervision
• Willingness and ability to work as a positive contributing member of a team member
• Demonstrate leadership, positive attitude and develop positive working relationships
• Be flexible and adaptable to agency and programmatic changes
• Assist with special projects, as requested.
• Maintain daily health protocols including cleaning, disinfecting, and sanitization of lobby and reception areas, as well as assisting filling supplies in bathrooms and breakrooms
• Adhere to dress code; be clean, neat and well groomed.
• Have the personal qualities to work with staff and advocate for children and families in the community at large.
• Be sensitive to needs of diverse cultures and low-income families.
• Have physical ability to sit for up to 8 hours per day, stand, lift, bend, carry 30-50 pounds and move quickly in emergencies. Ability to climb stairs in various locations.
• Perform additional tasks, as required to maintain program and agency operations.