Operations Support Assistant
Job in
West Hartford, Hartford County, Connecticut, 06107, USA
Listed on 2026-08-12
Listing for:
Town of West Hartford
Full Time
position Listed on 2026-08-12
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Clerical -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
The Operations Support Assistant provides administrative, logistical, and operational support to ensure the efficient day-to-day functioning of assigned departments within the Town of West Hartford. This position plays a key role in coordinating internal processes, supporting staff and public inquiries, maintaining records, and assisting with special projects and operational initiatives.
Key Responsibilities Administrative & Operational Support- Provide general administrative support including scheduling, correspondence, filing, and document preparation
- Maintain department records, databases, and tracking systems with accuracy and confidentiality
- Assist with preparation of reports, presentations, and operational documents
- Support coordination of meetings, including agendas, minutes, and follow-up tasks
- Serve as a point of contact for residents, vendors, and internal staff
- Respond to inquiries via phone, email, and in person, directing requests appropriately
- Provide clear and professional communication regarding departmental services and procedures
- Assist with invoice processing, purchase orders, and budget tracking
- Enter and reconcile data within municipal systems
- Compile and analyze operational data for reporting purposes
- Assist with implementation of departmental projects and operational improvements
- Track deadlines and deliverables to ensure timely completion
- Support compliance with municipal policies and procedures
- Education & Experience
- Associate’s degree in Business Administration, Public Administration, or related field preferred
- 1–3 years of administrative or operations support experience required
- Experience in a municipal or public sector environment preferred
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- Proficiency in Microsoft Office Suite and data management systems
- Ability to handle confidential information with discretion
- Detail-oriented with strong problem-solving skills
- Ability to work independently and collaboratively in a team environment
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