Program Manager, IPCH International Programs

Salary Range

$68,000.00 – $

Job Requisition

134019WD

Under the leadership of the Director of International Programs, the Program Manager supports the administration and strategic implementation of programs serving global leaders in the cultural heritage sector, with a particular focus on regions outside Europe and North America.

This position is a 9-month fixed duration position with the possibility of continuation. Benefit eligible.

This position supports a hybrid work model with 1-2 days on site in New Haven, CT.

• Program Administration: Manage core administrative functions of the program, track monthly expenditures and prepare monthly budget reports, initiate and oversee contract processes for consultants and consulting firms, coordinate travel arrangements for program staff, consultants, and invited guests, manage scheduling, including meetings, virtual sessions (Zoom), and program calendars, and coordinate office space and logistical needs.
• Program Management: Coordinate and implement key activities supporting global initiatives, with primary responsibility for a global fellowship program for cultural heritage leaders, prepare and distribute communications materials for fellows, maintain active communication with fellows via email and Whats App, monitor fellows’ participation and ensure adherence to program requirements and design, administer, and analyze feedback surveys; prepare summary reports and recommendations.
• Events Management: Oversee planning and execution of an international symposium, including liaising with and managing a local events company, coordinate communications with invited guests and speakers, prepare program materials, updates, and related documentation, ensure smooth day-to-day coordination of symposium logistics and provide support for on-campus events, including venue booking, speaker coordination, invitation design and distribution, and event promotion. Quarterly travel expected domestic and international.
• Communications: Draft and disseminate weekly social media content, produce quarterly newsletters and periodic website updates, coordinate email communications and announcements, assist in the preparation of PowerPoint presentations, reports, and other program materials. Perform additional responsibilities as assigned.

• Demonstrated experience successfully administering and managing programs, including budgeting, contracts, logistics, and stakeholder coordination.
• Strong organizational and project management skills, with the ability to manage multiple priorities, meet deadlines, and ensure operational excellence.
• Exceptional attention to detail, particularly in financial tracking, event coordination, communications, and documentation. Strong proficiency in virtual meeting platforms (Zoom, MS Teams), Microsoft Office Suite (Word, Excel, PowerPoint), Canva, and social media management tools.
• Excellent written and verbal communication skills, with demonstrated ability to draft professional correspondence, reports, newsletters, social media content, and presentation materials.
• Proven ability to work independently while contributing effectively within a team environment. High level of cultural competency with experience engaging diverse international stakeholders. Excellent interpersonal skills and demonstrated success in building and sustaining collaborative relationships with internal and external partners.

• B.A. or above in a field related to international and public affairs, business, communications, the humanities, or social sciences.
• Broad knowledge of the arts and cultural sector globally.
• Experience in event planning/logistics, marketing, social media and communications.
• Prior experience working internationally outside of Europe and North America.
• Proficiency with one or more languages; ideally French or Portuguese.

Must have a valid passport.

Ability and willing to travel. Ability and willing to comply with all health requirements of countries to which they travel. Ability to lift 20 lbs. and travel with specialized equipment as…