Mountain View Jr - Administrative Assistant; WSD Displaced

a position has been declared open in the weber school district for an administrative assistant. This position is for 8.00 hours per day, 183 days (standard 182-day contract + 1 additional contract day, over 9 months) per year, is compensated according to lane 4(c) of the administrative assistants salary schedule, and is eligible for benefits.

** only current displacedesps (education support professionals) of weber school district need apply**

** current employees of weber school district: ensure you are marked as an internal candidate to have access to the internal application.  for a guide (wsd sso required)**

applicants shall apply at  Files will be reviewed before interviews are scheduled.

this position will remain open until filled, after a minimum of 5 working days

reports to: head administrative assistant and school administrator(s)

the job of an assistant administrative assistant was established for the purpose/s of responding to inquiries from staff, the public, parents, students, etc. To provide requested information and/or referral to other parties; ensuring substitutes are assigned and preparing documentation for substitutes; and providing general clerical support as requested. Delivers exceptional customer service to students, families, staff, and community members. This role performs clerical and recordkeeping tasks;

assists with reception, attendance, scheduling, and student services; and assists with communications, purchasing support, and compliance activities.

• answers main school office telephone lines for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• coordinates assigned activities and/or projects (e.g. Arranging for substitutes, assigning lockers, submitting substitute payroll, etc.) for the purpose of ensuring compliance with district financial, legal and/or administrative requirements. Directs student workers and volunteers for the purpose of guiding and monitoring work activities.
• distributes a variety of items within the office and school site (e.g. Mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
• greets public, parents, students, vendors, etc. For the purpose of responding to their inquiries and/or escorting/directing them to appropriate personnel.
• maintains a variety of records (manual and computerized) (e.g. Files, substitute files, locker assignments, daily attendance, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
• performs general and project specific clerical functions (e.g. Scheduling, copying, faxing, mailings, etc.) for the purpose of supporting site activities with necessary materials.
• prepares written materials (e.g. Logs, reports, memos, notes, email, etc.) for the purpose of documenting activities, providing reference and/or conveying information.
• provide basic first aid assistance to students for minor injuries or illnesses (e.g., ice, bandages, rest area supervision) and refer students to the school nurse or appropriate personnel according to district health protocols. Maintain documentation as required.
• responds to inquiries of staff, the public, parents and/or students for the purpose of resolving inquiry and/or providing referral information.
• uphold confidentiality, records retention, and data privacy standards (ferpa).

• assists other personnel (e.g. Accident reports, bus requests, computer, etc.) for the purpose of supporting them in the completion of their work activities.

• strong customer service, tact, and professionalism in a busy school environment.
• accurate data entry, proofreading, and recordkeeping.
• time management and organization; ability to prioritize competing deadlines.
• clear written and verbal communication; active listening.
• operation of standard office equipment (copier/scanner, fax, postage meter, badge printer).

• basic office procedures and administrative practices.
• school office workflows (attendance, enrollment, student record basics, reception).
• confidentiality and privacy principles applicable to…