Office Manager ​/ Full-Charge Bookkeeper

We are an established and growing excavation, landscape, and construction company looking for an experienced Office Manager / Full-Charge Bookkeeper to take ownership of our day-to-day office and accounting operations.

This is a key position within the company. We are looking for someone who is organized, highly dependable, detail-oriented, and capable of working independently.

The right person will not simply enter transactions into Quick Books. They own the back-office process, identify problems before they become issues, keep information organized, and make sure the rest of the company has the administrative support it needs to operate efficiently.

This position will work closely with company leadership and will have significant responsibility for keeping our financial and administrative systems running smoothly.

• Maintain accurate and up-to-date books in Quick Books Enterprise
• Manage accounts payable and accounts receivable
• Enter, code, and process vendor invoices
• Prepare and send customer invoices
• Monitor outstanding receivables and assist with collections
• Perform bank, credit-card, and account reconciliations
• Maintain accurate vendor and customer records
• Assist with month-end and year-end close
• Maintain organized financial documentation
• Assist with job costing and project financial tracking
• Identify discrepancies and resolve accounting issues
• Work with outside accountants/CPAs as needed

• Manage day-to-day office administration
• Maintain organized digital and physical records
• Coordinate employee paperwork and onboarding documentation
• Maintain certificates of insurance, licenses, registrations, and other company records
• Assist with equipment, vehicle, and vendor documentation
• Manage office supplies and administrative needs
• Help establish and maintain efficient office procedures
• Make sure important administrative tasks don't fall through the cracks

• Assist with payroll processing and payroll-related documentation
• Maintain employee records
• Track required employee documentation
  
  Assist management with onboarding and offboarding
• Coordinate with payroll providers and benefits providers

• Provide administrative support to operations and management
• Help track purchase orders, invoices, contracts, and project documentation
• Assist with reporting and financial information needed by management
• Communicate with vendors, customers, employees, and subcontractors
• Take ownership of administrative problems and follow them through to resolution

• 3+ years of bookkeeping/accounting experience
• Strong Quick Books experience;
  Quick Books Enterprise experience is highly preferred
• Strong Excel and Microsoft Office skills
• Excellent attention to detail
• Strong organizational skills
• Ability to manage multiple priorities
• Ability to maintain confidentiality
• Strong written and verbal communication
• Ability to work independently without constant supervision
• Strong problem-solving skills

• Construction, excavation, landscaping, trucking, or equipment-industry experience
• Experience with job costing
• Experience with construction A/R and A/P
• Payroll experience
• Experience working with an outside CPA
• Experience with month-end close
• Experience managing accounting for multiple departments, projects, or entities