Administrative Assistant; Part-time

About Us

At The Little Milk Bar, we're more than just an e-commerce brand—we're a movement. Founded by women, our mission is to empower breastfeeding parents everywhere.

Join us at The Little Milk Bar as the right hand to our Founder and CEO. We're seeking an enthusiastic Assistant to provide comprehensive support to our CEO in various areas. This dynamic role involves managing calendars, arranging travel, running errands, screening emails and assisting with meeting preparations. Additionally, you'll play a vital role in event planning and coordination, including brand photoshoots.

If you're organized, proactive, and ready to dive into a fast-paced environment, this could be the perfect opportunity for you to shine alongside our visionary CEO. Apply now to become an integral part of our team!

Working hand-in-hand with our visionary CEO.

Hours:

10-15 hr/week

Schedule:

Monday - Friday (in office)

Pay: $18/Hr (room to increase after trial period)

Location:

West Jordan, UT

Schedule flexibility:
Flexible schedule

What are the Critical Tasks & Responsibilities?

• Assist in scheduling and coordinating photo/video shoots, including booking photographers, videographers, models, and locations
• Screen incoming executive communications (emails) and manage highly confidential information as requested
• Manage CEO's calendar, ensuring accuracy and keeping it up to date
• Schedule meetings as needed, coordinating logistics and sending out invitations
• Occasionally run errands between our West Jordan office and warehouse in Lehi
• Arrange travel accommodations for CEO, including booking flights, hotels, and rental cars
• Assist with preparing for meetings by gathering necessary materials and information
• Participate in occasional event planning, coordinating logistics and ensuring smooth execution
• Provide assistance with onboarding new employees, including creating new email accounts and granting access to necessary tools and systems

• Proficient in GSuite applications, including Google Calendar, Gmail, Sheets, and Docs
• Demonstrated ability to learn new tasks and absorb information efficiently
• Strong computer skills for effective task management
• Clear and concise communication skills, both written and verbal
• Exceptional organizational and time management abilities
• Commitment to discretion and confidentiality in handling sensitive information
• Methodical approach to organization and task prioritization
• Able to nurture brand relationships with creatives
• Proficient in multitasking and adapting to changing job demands
• Capable of working independently or collaboratively within deadlines
• Proactive mindset with the ability to delegate tasks as needed

• Previous experience as an executive assistant, personal assistant, or in a similar role
• Killer organizational kills

• Professionalism:
  Maintaining a high level of professionalism in all interactions and tasks, including integrity, reliability, accountability, and adaptability in a dynamic work environment
• Adaptability:
  Effective communication skills, both verbal and written, to ensure smooth collaboration with the executive, colleagues, clients, and external partners
• Communication:
  Exceptional organizational skills for managing multiple tasks, schedules, and deadlines
• Organization:
  Attention to detail to prevent errors and ensure accuracy in all tasks
• Attention to Detail:
  Reinforces accuracy in scheduling and document preparation
• Initiative:
  Proactively address challenges and identify opportunities for improvement
• Confidentiality:
  Upholding confidentiality and discretion when handling sensitive information
• Time Management:
  Prioritize tasks, allocate resources efficiently, and meet deadlines

• 15 hr/week
• In-office position Monday - Friday; no remote positions
• Collaborative, supportive work environment with opportunities for growth
• Work with an early-stage, growing company