Administrative Assistants

Monday–Friday, 8 am – 5 pm. A hybrid telework schedule may be available if supported by operational needs after a training period.

Provides complex administrative support for faculty members of the Department of Pathology, Division of Anatomic Pathology & Molecular Oncology.

• Provides administrative support to clinical faculty and department management by managing calendars, coordinating meetings and conferences, maintaining and ordering office supplies.
• Works harmoniously with technical laboratory personnel to support daily clinical operations.
• Schedules, plans and coordinates meetings and catering.
• Requests pathology slides for conferences.
• Assists with provider credentialing, manuscripts, and IRBs.
• Handles travel arrangements and reimbursements for faculty.
• Entry of purchasing transactions and provision of financial management report information.
• Collects, organizes and analyzes data for specialized reports.
• Assists with inventory and maintenance requests of lab equipment (microscopes and accessories).
• Updates website profiles and curriculum vitae on the University CV System.
• Purchases and reallocates funds to department accounts.
• Correspondence, assists with PowerPoint presentation preparation, and other projects necessary to support faculty and staff.
• Assists with onboarding/termination of faculty and GME trainees.
• Other duties as assigned.

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Requires at least 1 year of related experience.

Intermediate skills in Outlook, Excel and Word preferred. Experience with Cerner Millennium, Peoplesoft, University of Utah financial systems (Concur, Ushop, FMS), QGenda, Sharepoint, and MBM system helpful but not required.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.

The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

This position may require the successful completion of a criminal background check and/or drug screen.